Department Resource Analyst

CSU Careers•San José, CA

About The Position

The School of Nursing is seeking a Department Resource Analyst to support fiscal management, personnel administration, operational planning, technology, purchasing, and facilities coordination across its academic and continuing education programs. Reporting to the Director of Resources and Operations and receiving work direction from the Director of the School of Nursing, the incumbent independently analyzes financial and operational information, advises leadership, and serves as a liaison with faculty, staff, students, vendors, and campus partners. The role develops and monitors budgets and financial plans, prepares reports and fiscal transactions, and supports personnel administration and recruitment. It also coordinates purchasing, vendor relations, technology and equipment, classroom and laboratory resources, and event needs. Facilities responsibilities include coordinating projects, repairs, remodeling, space planning, equipment acquisitions, office relocations, and phone and network communications. The position requires applying CSU policies and procedures, sound judgment, discretion, and strong customer service and communication skills. The incumbent must be able to work independently and collaboratively and respond to complex inquiries from the university community.

Requirements

Bachelor’s degree and/or equivalent training.
Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Knowledge of budgetary procedures and appropriate software programs, organization principles, complex budgets, and strategic planning.
Ability to quickly learn and apply PeopleSoft HR and Financial management systems and gain proficiency with PeopleSoft, FTS, CFS, and Data Warehouse.
Ability to analyze and independently determine appropriate funds or accounts for financial purchases and payments.
Excellent written and verbal communication, interpersonal, responsiveness, and customer service skills to establish and maintain professional working relationships.
Supervisory skills, including recruiting, training, evaluating skillsets, and establishing work priorities.
Ability to exercise initiative, confidentiality, flexibility, good judgment, and discretion; work independently and as part of a team; and apply CSU policies and procedures.
Ability to read, analyze, and interpret technical concepts, reports, and legal documents; respond to complex inquiries; and effectively present information.
Ability to communicate professionally and respectfully, work with CSU organizations and private entities, and define areas of responsibility based on staff skillsets.
General awareness of emerging technologies, including artificial intelligence, and willingness to develop skills in their appropriate, responsible, and ethical use in higher education, consistent with institutional policies and practices.

Nice To Haves

Three years of relevant work experience performing similar functions.
Experience with CSU financial, budget, accounting, and purchasing policies and procedures.
Experience with CSU accounting and financial reporting systems, including CFS, PeopleSoft, and Data Warehouse.

Responsibilities

Develop, administer, and monitor School budgets for salaries, operating expenditures, special sessions, continuing education, grants, student assistant funding, and auxiliary accounts.
Prepare financial reports, forecasts, business plans, audits, transfers, expense adjustments, requisitions, reimbursements, payroll vouchers, and other fiscal transactions.
Provide administrative support for personnel activities, faculty searches, staff and student assistant recruitment, work lead responsibilities, training, records management, and annual reporting requirements.
Coordinate purchasing, vendor relations, technology support, equipment inventory, classroom and laboratory resources, and promotional or event-related needs.
Oversee facilities projects, repairs, remodeling, space planning, equipment acquisitions, office relocations, phone and network communications, and other operational improvements.
Analyze financial and operational information, advise leadership, and serve as a liaison with faculty, staff, students, vendors, and campus partners.
Recruit and train staff, evaluate skillsets, and establish work priorities.
Apply CSU policies and procedures consistently and respond to complex inquiries from members of the university community.