Department Analyst

San José State University•San Jose, CA

11d•$4,799 - $6,992•Onsite

About The Position

The College of Humanities and the Arts is seeking a Department Analyst to support the Department of Film and Theatre. Reporting to the Director of Resources and Operations and receiving work lead direction from the Department Chair, the Department Analyst provides administrative and analytical support related to budget administration, office operations, academic processes, faculty recruitment, and department events. The position serves as a liaison between the department and university offices while supporting the continuity and effectiveness of daily department operations.

Requirements

Ability to communicate with constituents in a professional and respectful manner
Knowledge of University methods, procedures, and practices
Ability to compose and appropriately format correspondence and reports
Command of English grammar, business writing, punctuation, and spelling
Demonstrated knowledge of budget monitoring practices and policies and procedures
Ability to analyze budgetary data, conduct preliminary analyses and make accurate projections using business mathematics and basic statistical techniques
Ability to monitor computerized records, and to research and correct data errors
Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the department
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions
Strong verbal and written communication skills
Strong customer service and public relations skills
Ability to handle multiple work priorities, organize and plan projects
Ability to monitor computerized accounting records, and to research and correct errors
Ability to provide leadership, delegate, train, and mentor staff
General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices
A bachelor's degree and/or equivalent training
Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Nice To Haves

BA/BS in Business or a field related to disciplines in the College
Four (4) years of progressively responsible administrative work experience including office management
Excellent written and verbal communication skills
Experience with PeopleSoft, Excel (including formulas and pivot tables), and Google Suite
Experience leading others
Experience tracking multiple budgets and accounts, customer service experience
Experience planning and coordinating events or projects

Responsibilities

Manage and reconcile department budgets, expenditures, payroll reports, purchasing, travel, reimbursements, and financial records
Provide daily administrative and customer service support to the Department Chair, faculty, students, visitors, and campus partners
Coordinate department meetings, events, communications, office resources, websites, and social media
Support faculty recruitment, onboarding, evaluations, curriculum processes, and the maintenance of confidential academic and personnel records
Hire, train, schedule, and provide work direction to student assistants