Administrative Analyst I (POLICE DEPARTMENT)

City of Santa Paula•Santa Paula, CA

6d•Onsite

About The Position

The City of Santa Paula is currently hiring Administrative Analyst I for the Police Department. Under the direction of the Chief of Police or designee, performs administrative and analytical functions including accounting operations and, contracts and grants administration. This is the entry-level class in the series, providing experienced administrative support at the professional level in one or more support areas that may include general, or professional support in projects related to budget, finance, contract and grants, public outreach or other assignments; compiles and analyzes data; participates in design and implementation of systems, procedures and programs.

Requirements

Knowledge of modern principles, practices, and methods of administrative and organizational analysis.
Knowledge of principles and practices of municipal budgeting preparation and administration.
Knowledge of general contract administration.
Knowledge of the structure and organization of public sector agencies.
Knowledge of applicable federal, state, and local laws, codes, and regulations pertaining to local government operations.
Knowledge of oral presentation techniques and practices.
Knowledge of modern office procedures, methods and computer equipment and applicable software.
Ability to compile, organize, present, and analyze statistical data in a clear and logical manner.
Ability to analyze financial, budgetary, administrative, operational and organizational problems.
Ability to identify federal and state funding sources.
Ability to develop, maintain, and monitor a budget.
Ability to communicate clearly and concisely both orally and in writing.
Ability to properly interpret and make sound decisions in accordance with laws, regulations, and policies.
Ability to prepare and write complete and accurate reports.
Ability to interpret, explain, and apply applicable laws, codes, and regulations.
Ability to establish and maintain effective working relationships with City officials, consultants and contractors, fellow employees, and general public.
Ability to work independently and as part of a team.
A combination of experience and education equivalent to an Associate's Degree from an accredited college or university with major course work in business, accounting, marketing, management, liberal studies, or a closely related field is required.
One year of professional administrative, analytical and/or budgetary experience preferably within a local government environment.
A valid Class C California driver's license.

Nice To Haves

An Associates Degree, plus completion of an internship with a local government agency, is also qualifying.
An additional two years of professional-level administrative, analytical and/or budgetary experience with a minimum of one year in a public works department may be substituted for an Associate's Degree.

Responsibilities

Performs a variety of responsible and technical administrative and analytical assignments.
Assists in the development of new program elements and program modifications as necessary to meet goals and objectives.
Participates in grant administration activities; assist in researching grant opportunities and preparing grant proposals letters of inquiries, and other grant documents; prepares grant status reports as required.
Participates in contract administration activities including assisting with the procurement process, the development of bid documents and the execution of the formal bid process and contract awards; and monitors contract budgets.
Participates in the development and administration of the department budget; collects and analyzes financial data; creates data tracking and reporting systems; and monitors expenditures.
Performs complex clerical and accounting duties involving the preparation, maintenance, and processing of accounting transactions or documents; prepares and maintains financial spreadsheets for ledgers and statistical records; prepares reports from spreadsheets summarizing information and financial records.
Maintains, audits, verifies, and reconciles a variety of accounts, reports, journals, budgets, or related fiscal or statistical data; summarizes and posts data.
Conducts surveys and performs research and statistical analysis; prepares summary reports.
Provides information to the public, other City departments, and external agencies that requires the use of judgment and the interpretation of rules or procedures; meets with the public to obtain data, interpret information and answer questions; prepares correspondence independently to answer questions, request information, or provide explanations.
Performs related duties as assigned.