Part-Time Administrative Assistant - Police Department

City of Crystal Lake•Crystal Lake, IL

5d•Onsite

About The Position

Under the direction of the Deputy Chief of Police, this individual is responsible for developing and coordinating diverse administrative and support activities. Nature of the work performed requires a professional manner in all dealings with the public and City and department staff. Work requires the exercise of considerable judgment, initiative, and discretion. The successful candidate must possess excellent verbal and written communication skills and have proven technical skills in various software applications including Microsoft Office Suite. The candidate must also have outstanding organizational and time management skills, and be detail oriented with multi-tasking capabilities in a fast paced environment. Excellent customer service skills, including the ability to deal tactfully with the public and a high level of integrity in dealing with confidential and sensitive information is essential.

Requirements

High school diploma or equivalent
Minimum of four years of previous experience or specialized training in an administrative support function or professional office environment
Excellent verbal and written communication skills
Proven technical skills in various software applications including Microsoft Office Suite
Outstanding organizational and time management skills
Detail oriented with multi-tasking capabilities in a fast paced environment
Excellent customer service skills, including the ability to deal tactfully with the public
High level of integrity in dealing with confidential and sensitive information

Nice To Haves

Previous experience in local government
Previous administrative experience in a police agency

Responsibilities

Performs a variety of clerical duties to support departmental operations, including filing, preparing records, and monthly reports.
Performs customer service duties; answers telephone, provides information on departmental policies and procedures; refers calls to appropriate staff as necessary.
Maintains and updates departmental record systems and specialized databases, including SQL databases and electronic timekeeping system.
Process and maintain departmental invoices, ensuring timely and accurate payment processing and recordkeeping.
Verifies and reviews data for completeness and conformance with established regulations and procedures, including employee reimbursements and ordering uniforms.
Gather and update information related to CALEA accreditation.
Assists with video redaction and processing of Freedom of Information Act requests.
Supports the Records Unit by ensuring reports are compliant with the National Incident-Based Reporting System.
Provide general office support, including backup payroll entry.