Department Administrator - Department of Public Works (DPW)

Town of Foxborough•Foxborough, MA

About The Position

The Department of Public Works (DPW) Administrator provides payroll and administrative support to the Water & Sewer, Highway, Tree & Park, and Fleet Maintenance divisions. Working under the direction of the DPW Office Manager and DPW Director, the position prepares, reviews, and submits departmental payroll and coordinates administrative functions. It also provides customer service to department employees, other Town departments, residents, and the Board of Water and Sewer Commissioners. The role includes maintaining and reconciling payroll, salary, leave, and benefit records; supporting leave documentation and administration in coordination with Human Resources; monitoring employee licenses and certifications; and assisting with payroll-related questions. The Administrator also provides general office and accounting support, coordinates training and departmental appointments, prepares communications and legal notices, and supports the Board of Water and Sewer Commissioners. Work is performed primarily in an office environment with moderate noise and frequent interruptions. The position has seasonal fluctuations, competing priorities, and time-sensitive deadlines, and includes one evening per week. Regular and reliable attendance is essential. The role involves frequent interaction with employees, department heads, residents, vendors, contractors, consultants, and other outside parties, with communication taking place in person, by telephone, and electronically. The employee operates standard office equipment and computerized payroll, financial, and administrative systems.

Requirements

One to three years of progressively responsible office, administrative, or business experience, or an equivalent combination of education and experience.
Regular and reliable attendance, particularly to meet time-sensitive payroll processing requirements.
Ability to perform the essential functions of the position, with or without reasonable accommodation.
Ability to read documents, operate a computer, communicate effectively, and perform the required duties.
Ability to sit, stand, walk, speak, and hear; use hands to handle and operate standard office equipment; and reach with hands and arms to retrieve office materials.
Vision and hearing at or correctable to normal ranges.

Nice To Haves

Associate's degree preferred.
Municipal government and payroll processing experience preferred, including experience with computerized payroll and financial systems, particularly MUNIS.

Responsibilities

Prepare, review, verify, and submit departmental payroll accurately and within established deadlines.
Maintain and reconcile departmental payroll and salary records, including reconciling salary accounts with MUNIS financial reports and tracking payroll expenditures associated with specialized reimbursement programs, revolving funds, and other funding sources.
Calculate, track, and reconcile employee leave balances, stipends, clothing allowances, and other applicable benefits in accordance with collective bargaining agreements, personnel policies, and established procedures.
Assist with maintaining employee leave records and documenting and administering absences, including workers’ compensation, medical leave, and other leave programs, in coordination with Human Resources.
Assist employees with payroll-related inquiries and questions about applicable union and non-union employment provisions.
Monitor employee licenses, certifications, and required medical certification renewals, and coordinate renewal documentation, appointments, and related administrative requirements.
Provide administrative support to the DPW Office Manager, DPW Director, and division supervisors, including preparing correspondence, processing departmental invoices through MUNIS, and performing general office functions.
Respond to telephone calls, inquiries, and in-person requests; receive, document, and route comments, concerns, and service requests to the appropriate DPW division while providing professional customer service.
Coordinate employee training, registration, and continuing education; track deadlines and maintain related records.
Schedule appointments for inspections, water meter installations, and other departmental services in coordination with appropriate staff and divisions.
Prepare and coordinate legal notices, public announcements, advertisements, and other departmental communications for publication.
Support the Board of Water and Sewer Commissioners by coordinating meetings, preparing agendas and meeting notices, conducting research, responding to Board-related inquiries, and coordinating with consultants and committees.
Perform other related administrative duties across DPW divisions as assigned by the DPW Office Manager or DPW Director.