Contract Manager - Department of Public Works

The City of Falls Church Virginia•Falls Church, VA

5d•$91,000 - $111,000•Hybrid

About The Position

The Department of Public Works (DPW) is recruiting a full-time Contract Manager to lead the DPW Contracts Team and manage procurement of complex goods and services. The position ensures compliance with City, State, and Federal procurement regulations, policies, and guidelines, and reports to the Director of DPW. DPW supports a broad portfolio of Engineering and Operations work, including transportation, stormwater, and sanitary sewer engineering and capital improvement projects; facilities; fleet; traffic signals; urban forestry; solid waste; street maintenance; leaf collection; and snow removal. The Contract Manager supervises two Contract Specialists and coordinates formal solicitation processes with the City’s Purchasing Office in the Department of Finance. The role also supports DPW staff with contract management and administration. This is an onsite position. The schedule is 40 hours per week, Monday through Friday, with some flexibility during core business hours. Telework for up to two days per week may be available after six months of employment. The salary range is $91,000–$111,000, depending on qualifications.

Requirements

Bachelor’s degree in public administration, business administration, economics, or a related field.
At least two years of contract development work experience, or an equivalent combination of acceptable education and experience providing thorough knowledge of contracting principles, methods, and procedures.
Considerable knowledge of public-sector contract administration laws, especially the Virginia Public Procurement Act (VPPA).
Virginia Contracting Associate (VCA) certification or equivalent.
Considerable knowledge of standard contract types, forms, and legal requirements.
Knowledge and experience preparing federal procurement documents.
Ability to adjust to changing priorities, learn and apply new skills, handle multiple tasks, maintain attention to detail, prioritize work, and manage time.
Strong analytical skills and ability to identify and solve problems quickly.
Ability to prepare and organize complex bid specifications and analyze bids.
Experience managing people and teams, including motivating, training, and evaluating direct reports.
Ability to coordinate and collaborate effectively with City officials, colleagues, external consultants, contractors, and vendors.
Proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and SharePoint.

Nice To Haves

Experience with MUNIS software.
Virginia Contracting Officer (VCO) certification or equivalent.
Knowledge and experience preparing grant-related transportation procurement and construction procurement.

Responsibilities

Lead the DPW Contracts Team and manage the work of two Contract Specialists, including distributing workload, supervising, mentoring, and training staff.
Provide strategic procurement guidance and technical support to DPW staff procuring complex goods and services.
Provide technical support to DPW project managers on active construction projects.
Develop contracts and review staff drafts to ensure protection, compliance, and inclusion of critical details.
Serve as a procurement expert resource and determine appropriate procurement methods.
Assist staff in developing formal and informal solicitations, including Invitations for Bid, Requests for Proposal, and Task Order contracts; manage formal DPW solicitation processes in coordination with Purchasing staff.
Train and counsel DPW staff on procurement policies, best practices, and contract administration.
Develop and maintain cooperative working relationships with City departments, contractors, and peers.
Ensure compliance with City, State, and Federal regulations, policies, and procedures, and accepted procurement practices under the Virginia Public Procurement Act.
Review solicitation specifications; draft or modify terms, conditions, and provisions; research and contact prospective vendors; conduct due diligence on potential contractors; and manage pre-bid or proposal and evaluation meetings as needed.
Develop templates for DPW staff related to contract administration, VDOT reporting, and construction management.
Interpret and apply procurement fundamentals and contract law to identify problem areas and evaluate, recommend, and implement alternative solutions.
Perform other tasks as assigned.