Department Administrative Coordinator

City of Coronado, California•Coronado, CA

21h•Onsite

About The Position

The Administrative Services Department’s Administrative Coordinator is responsible for providing support to the Director of Administrative Services, Finance division, Human Resources division, and Information Technology division. Key duties include managing Human Resources records and data, processing verifications of employment, assisting with new-hire onboarding, coordinating department payroll, and delivering general administrative support. The position also serves as the primary point of contact for the department by overseeing the front counter and phone operations. The ideal candidate will be a dynamic, customer service–oriented professional with strong interpersonal and communication skills. Experience in office administration, particularly in Human Resources or Finance, is highly desirable. The successful individual will demonstrate exceptional attention to detail, the ability to manage multiple tasks in a fast-paced environment, and a commitment to providing high-quality customer service. Strong organizational skills, self-motivation, initiative, and the ability to work collaboratively within a team-focused department are essential.

Requirements

At least four (4) years of experience performing administrative-level duties OR two (2) years of experience at or equivalent to the level of Office Specialist or Department Administrative Assistant in the City of Coronado
Completion of college-level coursework in business office technology, business administration, or a related field
Strong interpersonal and communication skills
Exceptional attention to detail
Ability to manage multiple tasks in a fast-paced environment
Commitment to providing high-quality customer service
Strong organizational skills
Self-motivation
Initiative
Ability to work collaboratively within a team-focused department

Nice To Haves

Experience in office administration, particularly in Human Resources or Finance

Responsibilities

Managing Human Resources records and data
Processing verifications of employment
Assisting with new-hire onboarding
Coordinating department payroll
Delivering general administrative support
Serving as the primary point of contact for the department by overseeing the front counter and phone operations

Benefits

Monthly cafeteria allotment of $2,168
Voluntary retirement savings/deferred compensation
Tuition reimbursement
Group term life insurance
Short-term and long-term disability coverage
Employee assistance program
Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013: 3% at 60 (employee contribution rate 9.5%)
Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013: 2% at 62 (employee contribution rate 7.50%)
144 hours of Annual Leave per year for the first 5 years (accrual rate increases after 5 years)
Term Life and Accidental Death & Dismemberment (AD&D) insurance equal to one-time annual salary or $50,000, whichever is greater, at no cost to the employee
Short- and long-term disability insurance equal to 66 2/3% of income
Option to purchase enhanced long-term disability insurance
Up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities (Student Loan Repayment can be used)
Longevity Pay (bonus at 10 years and every 5 years after)
Lateral Vacation Service Credit for prior verifiable public service employment for annual leave accrual rates
Access to community pool and gym
Valuable experience, training opportunities, and engaged leadership in a supportive community environment