Administrative Coordinator - Architectural Engineering Department
About The Position
This position has significant autonomy and operates under the general direction of the Architectural Engineering Department Head, and is responsible for the administrative coordination and duties related to the overall operation of the department, including: information management, record-keeping and reporting, procurement of equipment, furniture and supplies, accounts payable, budgetary oversight, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of advancement efforts, special events, and projects. In consultation with the department head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation.
Requirements
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
- Ability to effectively handle interpersonal interactions at all levels, including highly sensitive and confidential situations, using tact, diplomacy and discretion to respond appropriately to conflicts and challenges.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
- High school diploma or its equivalent.
- Type 45 wpm.
- Five years of general office support or technical experience.
- Applicants for staff and management positions must be authorized to work for any employer in the U.S.
Nice To Haves
- Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.
Responsibilities
- Information management
- Record-keeping and reporting
- Procurement of equipment, furniture and supplies
- Accounts payable
- Budgetary oversight
- Faculty and student recruitment
- Oversight of department resources
- Work direction to student assistants
- Coordination of advancement efforts, special events, and projects
- Full scope of project activities including initiation, execution, coordination, implementation, and evaluation
Benefits
- health, dental and vision insurance
- retirement participation in the Public Employees' Retirement System
- educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
