Department Administrative Analyst

CSU Careers•Fresno, CA

1d•Onsite

About The Position

The Department Administrative Analyst/Specialist (AAS) works under the direction of, and with the Psychology Department Chair and Associate Chair, as applicable. The AAS is the senior office staff member and lead in the Psychology Department Office responsible for addressing the administrative concerns of the department, one of the largest on campus. The department serves undergraduate Psychology majors and graduate students. The department academic curriculum consists of the undergraduate major and minor options, and three graduate degree programs. The AAS performs specialized administrative responsibilities and financial accounting of 20 separate accounts totaling $200-250,000, in support of this large academic department, and has a lead role directing office operations, working with the other staff to coordinate and prioritize tasks. The AAS additionally conducts independent analytical management of several critical components of departmental operations. These include interpreting policies and procedures, reporting and evaluating the effective development and administration of departmental programs, and suggesting improvements to operational policies and procedures. The AAS has the primary role in the analysis and implementation of the department’s budget, in conducting financial analysis, planning and accounting, and in advising and consulting with the department chair. The AAS is also responsible for implementing the purchase of supplies, coordinating personnel matters (including faculty searches and contract administration for lecturers, Teaching Associates (TA) and Instructional Support Assistants (ISA)), course scheduling and room arrangement, the accounting of multiple foundation and trust accounts, travel processing, and coordination of communications and information with off-campus visitors and community contacts.

Requirements

Knowledge of current office methods, procedures, and practices.
Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
Knowledge of budget and purchasing practices, policies and procedures.
Knowledge of standard office equipment and software packages (i.e. Microsoft Office Suite, Google apps, etc.).
Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
Ability to independently interpret and apply a variety of complex policies and procedures to find solutions to a wide range of procedural and office administrative problems.
Ability to coordinate and delegate workflow to staff and set priorities for the completion of assigned tasks.
Promote a well-organized, team-oriented office environment that supports the faculty and staff of the department.
Work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.
Excellent oral and written communication skills, including performing work assignments that require regular communication with individuals at higher levels within the university or external to the university, often involving sensitive interpersonal situations.
Ability to work effectively in a fast-paced, multiple-task and multiple-interruption environment and successfully complete many different tasks in a timely manner while maintaining a high level of accuracy.
Excellent use of business mathematics including tracking and reconciling financial data.
Ability to work independently on complex projects using good judgment and discretion to benefit the department.
Interpretive skills wherein research, analysis, and evaluation of information are required to solve a broad range of office procedural and office administrative problems.

Nice To Haves

Higher education experience serving as a resource on policies and procedures.
Knowledge of department curriculum and general university organization sufficient to respond to student and general public inquiries.
Experience using PeopleSoft Financial and HRSA programs, Concur, and Google Calendars.

Responsibilities

Addressing the administrative concerns of the department.
Performing specialized administrative responsibilities and financial accounting of 20 separate accounts totaling $200-250,000.
Directing office operations and coordinating/prioritizing tasks with other staff.
Conducting independent analytical management of critical components of departmental operations.
Interpreting policies and procedures, reporting and evaluating program development and administration, and suggesting improvements.
Analyzing and implementing the department’s budget.
Conducting financial analysis, planning, and accounting.
Advising and consulting with the department chair.
Implementing the purchase of supplies.
Coordinating personnel matters (including faculty searches and contract administration for lecturers, Teaching Associates (TA) and Instructional Support Assistants (ISA)).
Course scheduling and room arrangement.
Accounting of multiple foundation and trust accounts.
Travel processing.
Coordinating communications and information with off-campus visitors and community contacts.
Creating and maintaining program records and providing data for review in developing and implementing strategies to support programmatic goals and enhance processes.
Planning, organizing, and coordinating large-scale department projects and events such as the colloquium series, lecture series, workshops, department awards ceremonies, and the department commencement celebration.