Degree Conferral Coordinator

DePaul University•Chicago, IL

13d

About The Position

The Degree Conferral Coordinator provides technical and functional support for the University’s Degree Progress Report (DPR), degree conferral, and other academic applications maintained by the Office of the University Registrar. The Coordinator encodes degree requirements in the DPR for degree planning, academic advising, and degree conferral; coordinates updates with college offices and programs; conducts final audits of student records to determine eligibility; and awards degrees. The role delivers accurate degree progress reports to students, faculty, and staff and maintains broad knowledge of DePaul graduation requirements. The Coordinator works with academic units to provide unofficial copies of encoded curricula and ensure reports are accurate and accessible to the university community. The position ensures that academic policies and procedures, records-maintenance best practices, institutional standards, and federal rules and regulations are followed. It supports a range of PeopleSoft applications and related tools used by students, academic units, and the Office of the University Registrar, and conducts data-integrity audits and patch-cycle testing.

Requirements

Bachelor’s degree.
Three to five years of experience in higher education, particularly in Student Records or Academic Advising; alternatively, experience in a position involving exposure to data structure, interpreting and enacting policy, or working with partners and holding them accountable.
Knowledge of, or willingness to learn, PeopleSoft Campus Solutions, particularly the Academic Advisement module, Student Retention/Advising software, and Microsoft Office.
Basic understanding of University resources for students.
Strong understanding of database principles and experience troubleshooting.
Ability to administer Student Records and Advising functions accurately and with awareness of policy.
Ability to work positively in a demanding, high-volume, fast-paced environment.
Strong organizational and interpersonal skills.
Ability to negotiate diplomatically.
Ability to handle multiple projects simultaneously.
Excellent written and oral communication skills.

Responsibilities

Analyze and encode major, college, and university requirements in a complex system integrating the course catalog, test credit, transferred coursework, and curriculum requirements to represent students’ progress toward degree completion accurately.
Participate in the University’s degree-conferral process by conducting final audits of applicants’ records to verify that University and degree requirements are met before degrees are posted.
Identify process exemptions, follow protocol to obtain appropriate academic officer sign-off, and document transactions.
Collaborate in developing and maintaining customized PeopleSoft applications, including ongoing coding of new specifications, to support compliance and the needs of students, academic units, and the Office of the University Registrar.
Maintain support applications, including the Online Declaration Tool, Advisor Assignments, Advising Notes, the Degree Conferral/Graduation application, and dynamic transfer guides.
Create and apply academic milestones and course-mapping features, and update student program plans/stacks.
Conduct regular audits to ensure data integrity across applications within the role’s purview.
Perform PeopleSoft patch-cycle testing, identify potential problems, and work with the University Registrar’s Systems team to address them before patches are applied to Production.
Coordinate academic-program updates and provide accurate, accessible degree progress reports and unofficial copies of encoded curricula.