Dealer Transfer Administrator - Full Time

Long-Lewis Career•Florence, AL

9d•Onsite

About The Position

The Automotive Group is seeking a highly organized and detail-oriented Dealer Transfer Administrator to join our team. This position plays a critical role in coordinating vehicle transfers between dealerships within our group and with dealer partners nationwide. The ideal candidate will excel in a fast-paced environment, possess strong communication skills, and have the ability to manage multiple priorities while ensuring transfer transactions are completed accurately and efficiently.

Requirements

Previous automotive dealership experience preferred.
Experience with dealer trades, vehicle transfers, inventory management, or administrative support is a plus.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent attention to detail and accuracy in documentation and data entry.
Strong verbal and written communication skills.
Proficiency with Microsoft Office and dealership management systems.
Experience with Zoho or similar workflow management platforms preferred.
Ability to work independently and collaboratively in a team environment.
Positive attitude, strong work ethic, and excellent time management skills.

Responsibilities

Coordinate internal and external dealer transfer activity across the dealership group and with dealerships nationwide.
Verify vehicle availability and coordinate hold and sold unit transfers.
Obtain trip quotes and coordinate transportation arrangements for vehicle transfers.
Prepare, process, and maintain all dealer transfer documentation and required paperwork.
Receive and process dealer transfer payments and assist with cutting transfer checks.
Ensure transfer transactions are completed accurately and within established timelines.
Assist with delivery driver scheduling and vehicle movement coordination.
Coordinate transportation logistics to ensure timely vehicle deliveries and transfers.
Manage Zoho, tickets, and requests related to showroom vehicle movements and transfers.
Handle vehicle picture requests and assist with inventory presentation needs.
Ensure accurate data entry and recordkeeping for all transfer-related activities.
Communicate effectively with dealership personnel, transportation providers, and external dealer partners regarding transfer status and timelines.
Serve as a liaison between sales, service, accounting, and management teams to facilitate efficient transfer operations.
Identify and resolve transfer-related issues in a timely and professional manner.