Database Coordinator

Kenneth Young Center • Schaumburg, IL

2h • $42,000 - $50,000 • Onsite

About The Position

The Database Coordinator is responsible for the integrity, maintenance, administration, and optimization of Kenneth Young Center's donor and constituent database. The position serves as the primary steward of donor records, gift processing, fundraising data management, reporting, and donor acknowledgement systems. The Database Coordinator supports annual giving, fundraising events, sponsorships, donor stewardship, and major gift activities by ensuring accurate donor information, timely gift entry and acknowledgement, robust reporting, and effective donor segmentation. The position works closely with the Manager of Annual Giving, Director of Development and Communications, Finance, and other organizational departments to support fundraising operations and data-driven decision-making. The Database Coordinator plays a critical role in supporting donor engagement and revenue growth by ensuring accurate constituent records, efficient fundraising systems, and actionable donor insights.

Requirements

• Associate’s degree required; bachelor’s degree preferred in business administration, nonprofit management, communications, information systems, data analytics, accounting, or a related field.
• Minimum of 2 years of experience in CRM/database administration, donor database management, fundraising operations, admin support, data management, accounting support, or a related field.
• Ability to import/export data, list management, create reports, analyze data, and manage large datasets.

Nice To Haves

• Experience working in a nonprofit, healthcare, behavioral health, social service, educational, or community-based organization preferred.

Responsibilities

• Maintain the organization's donor CRM (Raiser’s Edge) and constituent records.
• Ensure accuracy, consistency, and integrity of donor data.
• Develop and maintain database procedures and standards.
• Conduct regular audits and data clean-up activities.
• Manage duplicate records and constituent data updates.
• Process and record donations accurately and timely.
• Reconcile donation records with Finance.
• Generate gift receipts and acknowledgements.
• Track pledges, recurring gifts, matching gifts, and sponsorship payments.
• Create and maintain fundraising dashboards and reports.
• Generate donor lists and segmentation reports.
• Produce event, campaign, stewardship, and donor retention reports.
• Monitor fundraising KPIs and trends.
• Support donor acquisition, retention, and upgrade strategies.
• Identify donor pipeline opportunities.
• Assist with prospect research and donor capacity screening.
• Manage donor lists for annual appeals.
• Support event registration and participant tracking.
• Assist with sponsorship tracking and reporting.
• Coordinate mailing lists and campaign segmentation.
• Coordinate acknowledgement processes.
• Track stewardship activities.
• Monitor donor touchpoints and engagement records.
• Assist with departmental administrative tasks.
• Maintain electronic fundraising files and records.
• Support board and committee reporting needs as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree