Data Validation Administrative Assistant

Fabick Cat•Ashwaubenon, WI

4d•Onsite

About The Position

The Data Validation Administrative Assistance supports the accuracy and integrity of equipment, work tool, warranty, and inventory records across the organization. This role is responsible for auditing and validating claims, monitoring system activity, maintaining inventory records, supporting machine and work tool transactions, and assisting with month-end reporting activities. The ideal candidate is highly detail-oriented, organized, and capable of managing multiple administrative and validation tasks in a fast-paced environment.

Requirements

High school diploma or equivalent required; associate degree or relevant business experience preferred.
Strong attention to detail with a focus on data accuracy and validation.
Proficiency in Microsoft Office applications, particularly Excel.
Ability to prioritize tasks and manage multiple responsibilities effectively.
Strong organizational, analytical, and problem-solving skills.
Excellent written and verbal communication skills.

Nice To Haves

Experience with inventory management, claims processing, warranty administration, or operational support functions is preferred.

Responsibilities

Audit and validate work tool claims, warranty claims, and related documentation for accuracy and compliance.
Monitor bots, PIN assignments, and system-generated transactions to identify discrepancies and ensure proper processing.
Assist with pinning machines and rolling machines into inventory systems.
Support office managers with administrative transactions, including: Transferring attachments to machines. Removing machines and work tools from orders when necessary.
Maintain and manage delivery service records, ensuring information is accurate and up to date.
Perform account true-up reporting and reconciliation activities to ensure balances are accurate and discrepancies are resolved.
Assist with month-end reporting processes by gathering, validating, and organizing operational data.
Research and resolve data inconsistencies while working collaboratively with internal departments.
Maintain accurate records and documentation in accordance with company policies and procedures.
Warranty enrollment post sale
Provide general operational and administrative support as assigned.