Data System Manager - Special Education - 2026-2027

Judson Indep School District•Live Oak, TX

About The Position

The Data System Manager manages the integrity of confidential information systems and data for students receiving special education services. The role supports special education databases and authorized system users, prepares and audits records and reports, maintains purchasing and inventory information, and provides administrative support to department staff and programs. The position requires confidentiality, accuracy, organization, technology proficiency, and professional communication. Daily attendance and punctuality are essential. The employee must complete designated district technology proficiencies each year and comply with the Texas Educator’s Code of Ethics.

Requirements

High school graduate or GED equivalent.
Satisfactory outcome of a fingerprinting background check.
Substantial knowledge and experience with special education data collection and data warehouse systems.
Ability to support special education management systems and internal databases.
Advanced technology, data-entry, and file-maintenance skills.
Advanced keyboarding, word-processing, and file-maintenance skills.
Effective oral and written communication and interpersonal skills.
Strong organizational skills and attention to detail and accuracy.
Proficient organizational and time-management skills.
Ability to maintain confidentiality.
Ability to perform basic math.
Extensive knowledge of Microsoft Word and Excel.
Ability to work positively with employees and the public.
At least two years of clerical experience, preferably in a public education environment, including file-maintenance experience.
Basic technology and computer skills.
Ability to read, concentrate, communicate verbally and in writing, interpret, reason, understand verbal instructions, memorize, coordinate, compile, and compute.
Ability to work with frequent interruptions and maintain emotional control under stress.
Daily attendance and punctuality.

Responsibilities

Respect the confidentiality of the position.
Design and run reports needed for daily district and campus operations and aggregate data as requested by campus and district staff.
Support authorized users of student information systems for special education services.
Manage vendor information, including entering special education vendor invoices into a spreadsheet and maintaining copies of purchasing requisitions.
Receive special education invoices from Accounts Payable, enter them into a spreadsheet, and check them for accuracy.
Maintain Crisis Prevention Intervention training dates in the CPI database.
Attend monthly SPEECH meetings and provide administrative support to the Lead SLP.
Provide administrative support to the Dyslexia Coordinator.
Audit travel reimbursement forms for accuracy.
Assist with data entry in the ESPED data system.
Operate and maintain the eSHARS data system and process Medicaid consent forms.
Prepare student records for eligibility folders, including records for child find referrals, home school, private school, RDSD, TSBVI, and TNP students.
Audit SHARS transportation logs.
Request student records in ESPED.
Maintain audit-folder contents and keep folders in their proper location.
Assist with checking in and distributing materials ordered for district program classrooms.
Prepare monthly reports of students enrolled in special education.
Create or process the annual list of special education audit folders, including withdrawn, dismissed, TNP, high school, and graduating students.
Prepare withdrawn and dismissed student records for warehouse storage.
Process campus Comparable Service Forms (CSFs).
Compile purchase order and requisition data for inventory entry.
Maintain and reorder assessment protocols for department use.
Operate and maintain special education databases.
Use FS Direct to reserve professional development training rooms for department needs.
Distribute assessment protocols to requesting personnel and maintain inventory control.
Answer department phones and receive and process department faxes.
Award professional development credit for special education training sessions in Eduphoria.
Perform other duties as assigned based on department needs.
Use personal computers to access district programs, email, and other resources.
Maintain a consistent professional demeanor and appearance.
Complete designated district technology proficiencies each year.
Ensure compliance with the Texas Educator’s Code of Ethics.