Data Management Specialist

Astronics • Carlsbad, CA

1d • $86,000 - $115,000 • Onsite

About The Position

The Data Management Specialist is responsible for owning and improving how we manage technical data and controlled documents for our Communications, Navigation, Connectivity, and In-Flight Entertainment systems onboard commercial aircraft. This position sits at the center of Engineering, Program Management, Quality, and Compliance —making sure the right data gets to the right people, in the right format, at the right time. The Data Management Specialist also serves as the PMO Information Architect responsible for organizing, governing, and continuously improving the department’s digital workspace and knowledge management ecosystem.

Requirements

• Bachelor of Science Degree in Business Administration, Engineering, Program Management, Information Management, Technical Communications, or related field. Equivalent combination of education and experience may be considered.
• 3+ years in data management, document control, configuration management, project coordination, or program support.
• Experience supporting customer deliverables in aerospace, defense, manufacturing, government contracting, or other regulated industries preferred.
• Experience managing technical documentation and customer submission requirements.

Nice To Haves

• Aerospace, defense, FAA, DoD, or government contract experience
• Familiarity with AS9100 quality management system requirements
• Experience with PLM, ERP, or configuration management systems
• Experience developing Power BI dashboards and KPI reporting
• Knowledge of customer data item descriptions (DIDs), contract deliverables, and regulatory submission requirements.

Responsibilities

• Develop and refine data management strategies, policies, and procedures that meet program, customer, and regulatory requirements.
• Own the intake, processing, and fulfillment of data requests from internal teams and external customers.
• Manage the full lifecycle of data submittits (prep, review, approval, delivery) for customers and government agencies.
• Maintain and audit data repositories to ensure accuracy, integrity, and secure access.
• Proactively identify and resolve data discrepancies before they impact schedules or deliverables.
• Administer document control systems and workflows supporting program execution and compliance.
• Confirm that all documents have correct revision levels, signatures, and supporting data before transmitting to auditors, customers, and any other 3rd parties.
• Support teams in using document standards, templates, and best practices.
• Respond to document retrieval requests from auditors, customers, and program teams.
• Serve as the primary point of contact for customer/supplier notifications (NOCs, SCNs, offerability documentation, PMA, etc.).
• Build and maintain dashboards and tracking logs to give program teams real-time visibility of submission status.
• Coordinate with Tech Pubs, Engineering, Compliance/Quality, and Program Management to ensure submittals meet schedule, format, and regulatory requirements.
• Flag at-risk deliverables early and drive resolution with program leadership.
• Design, implement, and maintain the information architecture across Sharepoint, Microsoft Teams, network drives, and other collaboration platforms to ensure the information is intuitive, organized, and easily accessible.
• Eliminate redundant files, duplicate dashboards, obsolete documents, and disconnected repositories to create a single source of truth for program and operational information.
• Perform periodic audit of digital repositories to identify outdated, duplicate, or conflicting information and coordinate cleanup activities with content owners.
• Support the implementation and continuous improvement of Sharepoint, Microsoft Teams, Power BI, and other digital collaboration tools to improve organizational effectiveness.
• Produce regular reports on submission status, document control metrics, and open actions.
• Identify opportunities to streamline and automate data/document control processes and help lead implementation.

Benefits

• Health, dental, vision, disability, life insurance, FSA, HSA, as well as voluntary life/AD&D, voluntary critical illness, accident prevention and hospital indemnity.
• 401K, Profit Sharing & Employee Stock Purchase Plan
• Employee Assistance Program & Wellness Program
• Generous Paid Time Off (PTO), Volunteer Time Off Program (VTO), Paid Holidays and Paid Parental Leave.
• Tuition Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level