Data Management Coordinator

University of Miami•Boca Raton, FL

About The Position

The University of Miami/UHealth Department of Neurology is hiring a part-time temporary Data Management Coordinator to work at UHealth. The position reviews research administration proposals, awards, contracts, and related data documents; generates and analyzes reports; identifies data anomalies; develops data collection and analysis tools; and supports reporting and data problem resolution. It also oversees and mentors junior staff to promote efficient, compliant work. In the department-specific role, the data manager owns CCBH clinical research data from collection in REDCap through analysis-ready tables in Azure. The work includes longitudinal study data, neuropsychological assessments, and multi-study datasets handled under HIPAA requirements. The position builds and maintains data platforms and supports researchers with exports, reports, and study instruments. It also creates documented datasets for investigators and statisticians and manages Azure resources, access, secrets, and environment configuration.

Requirements

High school diploma or equivalent.
Minimum 3 years of relevant experience.
Knowledge of the research data lifecycle, including collection, storage, transformation, governance, archiving, and retention.
Medical or clinical data experience, including work with PHI and knowledge of HIPAA, de-identification, and IRB-driven data handling.
Knowledge of data quality and assurance practices, including validation checks, source reconciliation, discrepancy resolution, and audit-ready data.
Ability to build and manage REDCap projects and instruments, including branching logic, calculated fields, piping, longitudinal events, and the REDCap API.
Expert Python with PySpark; ability to read, debug, and extend existing pipelines and notebooks without rewriting them.
Understanding of Delta tables, including merges, schema evolution, time travel, and medallion layering.
Comfort with Microsoft Azure, including Synapse, Data Lake Storage, Key Vault, and resource permissions.

Responsibilities

Review new research administration proposals, awards, contracts, and other relevant data documents.
Oversee and mentor junior staff members to support efficient work and compliance with applicable requirements.
Generate reports and analyze data for internal planning and reporting.
Identify bugs and data anomalies and find solutions.
Analyze user requests for customized reports and coordinate with user departments to resolve complex data problems.
Support the compilation of statistical reports.
Develop forms and tools for data collection and analysis.
Conduct record ownership transfers between databases.
Promote appropriate reporting tools and efficient data-tracking and reporting processes.
Meet daily reporting requirements from relevant information systems.
Adhere to University and unit-level policies and procedures and safeguard University assets.
Build and manage REDCap projects, instruments, and surveys, including bilingual English and Spanish versions.
Generate and manage participant GUIDs across studies and maintain the CCBH GUID Portal linking GUID, study ID, REDCap record ID, and visit status.
Run Python pipelines that pull REDCap and study data into the Azure data lake.
Maintain bronze, silver, and gold notebooks in Synapse using watermarking, metadata-driven transforms, and Delta merge patterns.
Standardize study IDs across Clinic, CCBH, DPI, and MCS sources and build composite keys from REDCap events.
Reconcile REDCap exports against lake data, identify mismatches, and correct them at the source.
Manage Delta tables per study (CBB, DLB, HBI, Clinic), including catalog and column documentation, and maintain the data dictionary.
Run de-identification and pseudonymization using HMAC-hashed subject IDs and ensure HIPAA-compliant handling.
Build clean, documented datasets for investigators and statisticians to use in analyses, papers, and grant work.
Build participant lists and datasets that support recruitment, screening, and study enrollment.
Own the internal data export app, including Microsoft login, required justification for each export, and audit logging to Synapse.
Produce enrollment and retention reports, compliance reports as PDFs, and ad hoc exports for the research team.
Manage Azure resources, access, Key Vault secrets, and environment configuration.
Perform other duties or responsibilities as necessary.