Data Management Coordinator
About The Position
Astronics Advanced Electronic Systems is seeking a Data Management Coordinator for its Cabin Power Electronics Team. The coordinator develops, implements, and maintains data management and document control systems, ensuring accurate, compliant, and timely handling of technical data, contractual documentation, and controlled records across internal departments and external customers. The role operates in a regulated environment and supports aerospace standards, trade compliance requirements, and customer data deliverable obligations. The position supports document control workflows and procedures for the creation, review, distribution, storage, retrieval, and verification of controlled documents. It tracks and processes Notices of Change (NOCs), Supplier Data Requirements Lists (SDRLs), and other customer and supplier submissions; maintains tracking logs and status dashboards; coordinates document packages and deadlines; and supports reporting, audits, and process improvements. The role is based in Kirkland, Washington, on-site with 2–3 work-from-home days per week. The listed pay range is $29.14–$43.71 per hour, with eligibility for a quarterly profit-sharing bonus. The company describes a comprehensive benefits package, including insurance coverage, retirement and stock purchase plans, flexible hybrid arrangements for eligible positions, an Employee Assistance Program, and paid time off and holidays. Employment is contingent on passing a pre-employment background screen and drug test, including cannabis screening. Access to certain items may require authorization under U.S. export-control laws.
Requirements
- At least 2 years of experience in data management, document control, or records management.
- An associate degree in Business Administration, Information Management, Engineering, or a related field, or equivalent work experience in an administrative, records management, or document control capacity.
- Basic understanding of document control principles, records management practices, and data submission processes.
- Strong attention to detail and organizational skills, including the ability to manage multiple tasks and deadlines.
- Effective written and verbal communication skills and ability to collaborate with internal teams.
- Ability to follow established procedures, guidelines, and quality standards accurately and consistently.
- Employment authorization to access items subject to U.S. export-control laws, if such access is necessary; authorization is not guaranteed by the company.
- Successful completion of a pre-employment background screen and drug test, including cannabis screening.
Nice To Haves
- Experience in aerospace, defense, or government contracting.
- Exposure to or familiarity with controlled document environments, data tracking, or administrative support roles.
- A bachelor's degree in a related field.
- Familiarity with ITAR, EAR, or export-control concepts.
- Basic awareness of AS9100 or other aerospace quality and documentation standards.
Responsibilities
- Assist in developing, implementing, and maintaining document control systems and workflows that support program execution, quality standards, and procedural compliance.
- Support standardized procedures for creating, reviewing, distributing, storing, and retrieving controlled documents, including engineering drawings, specifications, and technical reports.
- Verify document accuracy and completeness, including required signatures, revision levels, and supporting data, before internal processing or external submission.
- Handle, store, and maintain controlled documents and records so they are organized and retrievable in document management systems and physical repositories, as applicable.
- Assist departments with document standards, templates, and best practices.
- Respond to document retrieval requests from internal teams, auditors, and customers in accordance with procedures.
- Track, process, and manage Notices of Change (NOCs), Supplier Data Requirements Lists (SDRLs), and other customer and supplier data submissions across assigned programs.
- Maintain tracking logs and status dashboards that show submission status, pending actions, and upcoming deadlines.
- Coordinate with engineering, quality, and program management to prepare and submit document packages in accordance with contractual schedules and customer formats.
- Monitor submission deadlines and escalate at-risk deliverables to senior data management personnel or program leadership.
- Maintain records of data submission transactions to support program documentation, audits, and contract activities.
- Prepare and distribute routine reports on document control status, data submission tracking, and outstanding actions.
- Identify and communicate opportunities to improve document control and data submission processes, supporting senior staff with procedural enhancements.
- Participate in training and development activities to build proficiency in data management systems, tools, and aerospace documentation standards.
Benefits
- Quarterly profit-sharing bonus eligibility.
- Medical, dental, vision, disability, and life insurance.
- Optional critical illness, accident, and hospital indemnity coverage.
- 401(k) plan.
- Employee Stock Purchase Plan.
- Flexible hybrid work arrangements for eligible positions.
- Employee Assistance Program.
- Starting at 120 hours of paid time off annually.
- 12 paid holidays per year.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
