Data Entry Specialist
About The Position
Contract need for 4-6 months (with potential for contract to hire); will be 100% onsite in Rock Island, IL. This role involves utilizing an imaging system, processing electronic invoices, participating in payment processing, communicating with vendors and internal departments, researching invoice and payment issues, reconciling vendor statements, reviewing vendor credit balances, assisting with governmental reporting, and aiding with audits. The position also includes engaging in process and system automation improvements, adhering to internal controls, and ensuring compliance with company policies.
Requirements
- Utilizes imaging system and verifies invoices are accurately scanned and submitted into accounts payable workflow.
- Electronically routes invoices for approval per established policies.
- Accepts and processes electronic invoices in accordance to policies and procedures.
- Participates in payment processing including check printing and electronic payments ensuring prompt payment of invoices featuring discounts.
- Communicates with vendors, Accounting, Purchasing, and other internal and external stakeholders.
- Researches vendor invoice and payment issues.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Review of vendor credit balances and refunds to ensure timely resolution.
- Assist with governmental reporting (i.e. 1099’s).
- Aids with Internal and External third party audits of Accounts Payable information.
- Engages in process and system automation improvements.
- Adheres to proper internal controls to prevent significant errors and irregularities related to the assets of the organization.
- Ensures compliance with company policies & procedures.
Responsibilities
- Utilizes imaging system and verifies invoices are accurately scanned and submitted into accounts payable workflow.
- Electronically routes invoices for approval per established policies.
- Accepts and processes electronic invoices in accordance to policies and procedures.
- Participates in payment processing including check printing and electronic payments ensuring prompt payment of invoices featuring discounts.
- Communicates with vendors, Accounting, Purchasing, and other internal and external stakeholders.
- Researches vendor invoice and payment issues.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Review of vendor credit balances and refunds to ensure timely resolution.
- Assist with governmental reporting (i.e. 1099’s).
- Aids with Internal and External third party audits of Accounts Payable information.
- Engages in process and system automation improvements.
- Adheres to proper internal controls to prevent significant errors and irregularities related to the assets of the organization.
- Ensures compliance with company policies & procedures.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
