Data Entry/Purchasing Clerk

Ocean Reef Club•Key Largo, TX

98d

About The Position

The Data Entry/Purchasing Clerk helps facilitate activities across Purchasing, primarily by processing daily Purchase Requisitions for the General Purchasing department and typing, filing, and tracking Data Pro Purchase Orders. The role also supports vendor follow-up, warehouse receiving, product receipt, purchasing systems, and inventory activities as needed. The position requires prior data-entry experience, the ability to organize and prioritize substantial paperwork, communicate and negotiate with vendors, perform basic mathematical tasks, and use Excel, Word, Data Pro, Golf Pro, Food Trak, and other electronic systems. Any combination of education, training, or experience that provides the required knowledge, skills, and abilities is acceptable; office-setting experience is preferred. The employee must be able to perform the essential functions with or without reasonable accommodation and may need to obtain any government-required license or certificate. The work may involve standing or sitting for extended periods, lifting and carrying at least 50 pounds, and exposure to outdoor weather conditions including heat, rain, cold, and high winds. The employee must be willing and able to work when needed, including weekends and holidays. Schedules may vary to meet Club business needs and reporting deadlines. Regular attendance, professional grooming, teamwork, lateral service, and compliance with Ocean Reef Club policies and quality standards are expected. Duties may change or be supplemented based on operational needs.

Requirements

Prior data-entry experience.
Ability to coordinate and prioritize large volumes of paperwork.
Ability to deal and negotiate with vendors.
Basic mathematical skills to track item volumes and correctly use the Data Pro, Golf Pro, and Food Trak purchasing systems.
Ability to read, write, and speak English sufficiently to complete forms and inventories, read billings and invoices, and communicate with coworkers and suppliers.
Ability to use Excel, Word, Data Pro, Food Trak, and other electronic systems.
Ability to stand or sit for long periods.
Ability to lift and carry at least 50 pounds.
Willingness and ability to work when needed, including weekends and holidays.
Regular attendance and compliance with Club rules, regulations, grooming standards, and quality standards.

Nice To Haves

Office-setting experience preferred.

Responsibilities

Process daily Purchase Requisitions into Purchase Orders.
Organize and file Purchase Orders by vendor.
Type, file, and track Data Pro Purchase Orders.
Assist the Purchasing Supervisor with following up on orders with vendors.
Assist with receiving products in the warehouse when needed.
Assist the department with Golf Pro and Food Trak when needed.
Help with month-end inventories.
Assist the F&B receiver with fiscal receipt of products from vendors.
Help the warehousing manager as needed.
Perform other duties or handle special requests as requested.
Report suspicious persons or activities and hazardous conditions to the Purchasing Director and/or Public Safety Department.