Data Entry Clerk

IMG Citrus•Vero Beach, FL

11d

About The Position

The objective of this role is to establish a high-accuracy data bridge during the high-volume summer import window (May–October), ensuring operational efficiency and data integrity across multi-continental supply chains from South America, Europe, and Africa. By managing the rapid processing of critical import documentation—such as packing lists, phytosanitary certificates, Bills of Lading and invoices—it prevents costly port delays by notifying the team about missing documents. Furthermore, it guarantees ERP and Warehouse Management System accuracy by making sure all data points get updated accurately. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced agricultural environment while maintaining a high degree of accuracy and confidentiality.

Requirements

High School Diploma or GED required.
Excellent data entry accuracy and attention to detail.
Strong organizational and time management skills.
Ability to prioritize multiple assignments in a fast-paced environment.
Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
Strong verbal and written communication skills.
Ability to work independently with minimal supervision while also functioning effectively as part of a team.

Nice To Haves

Associate degree in Business Administration, Logistics, Supply Chain, or related field preferred.
One (1) to three (3) years of administrative, logistics, transportation, inventory, or data entry experience preferred.
Experience in agriculture, produce, food manufacturing, or distribution is a plus.
Experience working with ERP, inventory, or logistics software preferred.

Responsibilities

Process Shipping Packets: Receive, review, and organize critical import documentation—including packing lists, phytosanitary certificates, Bills of Lading (BOL), and commercial invoices—for incoming citrus shipments from South America, Europe, and Africa.
Proactive Exception Management: Audit incoming document packages against physical shipment notices to immediately flag missing, incomplete, or mismatched paperwork.
Team Alerts: Promptly notify internal logistics and compliance teams about missing documentation to clear customs friction and prevent costly port delays or demurrage fees.
Maintain accurate electronic records to support inventory and operational reporting.
Supplier Coordination Support: Assist with confirming inbound delivery schedules with the packing house and supply team.
Monitor expected deliveries and report scheduling conflicts or delays.
General Administrative Support: Organize, scan, index, and electronically file logistics documentation.
Maintain digital records to support food safety, traceability, regulatory compliance, and internal audit requirements.
Ensure documentation is properly archived and easily retrievable.
Assist with preparing reports and compiling logistics information as requested.
General Administrative Support: Provide administrative assistance to the Sales and Logistics Operations teams.
Answer incoming calls and respond to routine inquiries.
Prepare correspondence, reports, spreadsheets, and other documentation.
Assist with data reconciliation and record verification.
Maintain office supplies and assist with general office organization.
Perform other duties as assigned to support departmental operations.