Data Entry Clerk II North Hollywood

Volunteers of America Los AngelesNorth Hollywood, CA
Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org. Through our Head Start and Early Head Start programs, we work with children (infant – 5 years old) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.

Requirements

  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
  • Proof at the time of hire TB clearance within 6 months prior
  • Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
  • Pertussis (whooping cough) and measles immunization
  • Health screening at the time of employment
  • Requires ability to interact with children in a busy environment including, but not limited to: Able to lift up to 50 lbs. Frequently kneel and squat Ability to move quickly
  • High School Diploma or GED equivalent
  • Must also have 2-4 years of general office administration, data processing, business administration or related field experience.

Nice To Haves

  • Ability to translate theory and professional training into practical solutions
  • Knowledge of Acorn SNST Tools and Heat Maps
  • Child Plus

Responsibilities

  • Processes participants and family source documents by reviewing data for deficiencies.
  • Resolving discrepancies by using standard procedures or returning incomplete documents to the appropriate supervisor/ Staff for resolution.
  • Adding and removing children from and to waitlist.
  • Verify entered data by reviewing, correcting, changing or deleting entered information.
  • Enrolling and dropping participants in child plus as requested from family Advocate.
  • Checking attendance on weekly bases, and running reports every month.
  • Providing family with information about our Birth-5 Model.
  • Attaching eligibility documents into child plus
  • Check to make sure that accurate data has been entered into the database
  • Entering content area data when coordinated, i.e. DRDP assessments, immunizations, Health related items, etc.
  • Monitors database for data quality and corrects inconsistencies.
  • Running reports for Multi-Disciplinary Team Services (MDTS) and Program Improvement report (PIR) for monitoring.
  • Review volunteer time sheets and in-kind forms for accuracy and completion.
  • The data from each volunteer timesheets data will be entered, scanned, and attached to a data base system.
  • Missing or incorrect information will follow-up with responsible program staff on missing or incorrect information to ensure data integrity.
  • Identify in-kind trends, patterns and produce reports by site, classroom, caseloads, programs, and grants.
  • Ensures that all non- federal share claimed meets federal regulations.
  • Collaborate with the Family and Community Engagement team to collect and analyze data.
  • Create graphs, infographics, and other methods to visualize data.

Benefits

  • competitive medical, dental, vision and retirement benefits.
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