Data Entry Clerk II North Hollywood

Volunteers of America Los Angeles•North Hollywood, CA

22h•Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org. Through our Head Start and Early Head Start programs, we work with children (infant – 5 years old) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Proof at the time of hire TB clearance within 6 months prior
Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
Pertussis (whooping cough) and measles immunization
Health screening at the time of employment
Requires ability to interact with children in a busy environment including, but not limited to: Able to lift up to 50 lbs. Frequently kneel and squat Ability to move quickly
High School Diploma or GED equivalent
Must also have 2-4 years of general office administration, data processing, business administration or related field experience.

Nice To Haves

Ability to translate theory and professional training into practical solutions
Knowledge of Acorn SNST Tools and Heat Maps
Child Plus

Responsibilities

Processes participants and family source documents by reviewing data for deficiencies.
Resolving discrepancies by using standard procedures or returning incomplete documents to the appropriate supervisor/ Staff for resolution.
Adding and removing children from and to waitlist.
Verify entered data by reviewing, correcting, changing or deleting entered information.
Enrolling and dropping participants in child plus as requested from family Advocate.
Checking attendance on weekly bases, and running reports every month.
Providing family with information about our Birth-5 Model.
Attaching eligibility documents into child plus
Check to make sure that accurate data has been entered into the database
Entering content area data when coordinated, i.e. DRDP assessments, immunizations, Health related items, etc.
Monitors database for data quality and corrects inconsistencies.
Running reports for Multi-Disciplinary Team Services (MDTS) and Program Improvement report (PIR) for monitoring.
Review volunteer time sheets and in-kind forms for accuracy and completion.
The data from each volunteer timesheets data will be entered, scanned, and attached to a data base system.
Missing or incorrect information will follow-up with responsible program staff on missing or incorrect information to ensure data integrity.
Identify in-kind trends, patterns and produce reports by site, classroom, caseloads, programs, and grants.
Ensures that all non- federal share claimed meets federal regulations.
Collaborate with the Family and Community Engagement team to collect and analyze data.
Create graphs, infographics, and other methods to visualize data.