Data Control Specialist - Institutional Advancement and UW Foundation

University of Wyoming • Laramie, WY

11d • $38,700 - $45,408 • Onsite

About The Position

Manage, process, and maintain all biographical data in the Foundation databases, in which all donor, alumni, staff, student and constituent information is permanently recorded for the use of the UW Foundation and the University of Wyoming according to Foundation and industry data management standards. Maintain some processes of internal departmental databases.

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• 1 year progressively responsible work-related experience
• Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.
• Must be eligible to work in the United States.

Nice To Haves

• Excellent written communication skills
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies.
• Previous experience with record keeping methods and techniques
• Previous Data entry experience
• Previous experience with database management systems, languages, procedures, and controls
• Advanced operation of MS Office (Outlook, Access, Excel, Word, PowerPoint)

Responsibilities

• Under limited supervision and using impeccable attention to detail, manage all aspects of the UW Foundation database system.
• Ensure that backup information on all database changes is appropriately maintained and/or scanned into the electronic documentation system.
• Maintain data integrity within internal databases and systems as requested, conduct data clean up as needed.
• Identify data that may need additional verification and work closely with others to ensure the accuracy of constituent information.
• Use varied software tools with a high level of competence: such as Advance, AlumniFinder, Access, Excel, MS Office, Windows, SQL Developer, SharePoint, and other software.
• Maintain strict confidentiality of all information accessed and managed and apply a working knowledge of regulations and standards regarding confidential data.
• Create and maintain policies and procedures manual regarding biographical management of the Foundation database systems.
• Work professionally, effectively, and collaboratively with donors, friends, alumni, Foundation leadership and management, other teams to accomplish Foundation priorities and goals.
• Serve as a resource to provide an in-depth understanding of the constituent database information.
• Identify data that may need additional verification and work closely with others to assure the accuracy of constituent information.

Benefits

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level