Data Clerk (Pt)

BOYS & GIRLS CLUB OF LANIER•Gainesville, GA

About The Position

The Data Clerk maintains accurate member records and data in organizational systems. The role includes registering members, tracking attendance, updating member information, answering phones, assisting members and staff, and managing membership files. The position also supports grant-compliance record keeping and ensures attendance, activities, grades, surveys, and reports are entered, collected, or updated in My Club Hub and Transact on the stated daily and weekly schedules. This is a part-time position at Tadmore Elementary Success Academy.

Requirements

High school diploma or GED.
At least one year of experience in administrative, data entry, and clerical roles.
Basic computer skills and knowledge of Microsoft Office, Word, Excel, and email communication.
Typing speed of 35–50 words per minute.
Ability to operate and manage a multi-line phone system.
Strong interpersonal and communication skills to interact effectively with parents, community leaders, and staff.
Ability to maintain and organize records and files.
Ability to ensure the accuracy and completeness of data and records.
High attention to detail.
Ability to work independently with minimal supervision.
Ability to follow directions well.
Selected candidates must undergo pre-employment drug screening in accordance with applicable laws and regulations.

Responsibilities

Ensure club member applications are complete and correct, including supporting documentation such as Income Eligibility forms.
Register members in an online system.
Track daily attendance in My Club Hub and Transact and keep both databases up to date.
Maintain a daily attendance record in Excel as a backup.
Answer the phone and provide assistance as needed.
Assist with record keeping for grant compliance.
Archive past membership files, create new membership files, and update current files according to program schedules.
Record attendance and activities in My Club Hub and Transact daily, and upload information weekly.
Keep report card grades and membership attendance up to date in Transact and My Club Hub daily and weekly.
Ensure member activities are entered in My Club Hub and Transact daily.
Record and collect all administered surveys.
Collect copies of reports and update them in My Club Hub and Transact.
Perform clerical and other duties as assigned.
Maintain oral and written contact with Club leadership, staff peers, and volunteers to exchange information, provide progress reports, and coordinate events.
Maintain oral and written contact with external supervisors and other parties as needed.