DATA CLERK (PT)
About The Position
The Data Clerk maintains accurate member records and data in organizational systems. The role includes registering members, tracking attendance, updating member information, answering phones, assisting members and staff, and performing clerical duties such as managing membership files. The position is part-time and located at Tadmore Elementary Success Academy. The Data Clerk ensures membership applications and supporting documentation are complete, enters and maintains attendance, grades, activities, surveys, and reports in My Club Hub and Transact, and keeps an Excel attendance backup. The role also supports grant-compliance record keeping and maintains membership files according to program schedules. A pre-employment drug screening is required for selected candidates.
Requirements
- High school diploma or GED.
- At least one year of experience in administrative, data-entry, and clerical roles.
- Basic computer skills and knowledge of Microsoft Office, Word, Excel, and email communication.
- Typing speed of 35–50 words per minute.
- Ability to operate and manage a multi-line phone system.
- Strong interpersonal and communication skills for interacting with parents, community leaders, and staff.
- Ability to maintain and organize records and files.
- Ability to ensure data and records are accurate and complete.
- High attention to detail.
- Ability to work independently with minimal supervision.
- Ability to follow directions well.
- Selected candidates must undergo a pre-employment drug screening.
Responsibilities
- Ensure club member applications and supporting documentation, including Income Eligibility forms, are complete and correct.
- Register members in an online system.
- Track daily attendance in My Club Hub and Transact, keep the databases up to date, and maintain a daily Excel attendance backup.
- Answer the phone and provide assistance as needed.
- Assist with record keeping for grant compliance.
- Archive past membership files, create new files, and update current member files according to program schedules.
- Record attendance and activities in My Club Hub and Transact daily, and upload information weekly.
- Keep report card grades and membership attendance current in Transact and My Club Hub daily and weekly.
- Ensure member activities are entered in My Club Hub and Transact daily.
- Record and collect surveys administered.
- Collect and update copies of reports in My Club Hub and Transact.
- Perform clerical and other duties as assigned.
- Maintain oral and written contact with club leadership, staff peers, and volunteers to exchange information, provide progress reports about activities and planned programs, and coordinate events.
- Maintain oral and written contact with external supervisors and other contacts as needed.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
