Administrative Assistant

Loenbro•Omaha, NE

1d•Onsite

About The Position

The Data Analyst supports daily operations within a fast-paced construction project office, working closely with Project Managers, Superintendents, and field teams. The role serves as an administrative resource, helping ensure efficient communication, accurate documentation, and organized project support. The position calls for attention to detail, organization, adaptability, and the ability to manage routine administrative tasks while supporting changing jobsite operations. The role is based onsite in Omaha, Nebraska, within Loenbro’s Midwest business unit, and reports to the Senior Project Manager. It is a full-time, non-exempt position. The employee must comply with company policies, safety regulations, PPE requirements, and Loenbro’s Environmental Health and Safety policies. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

1–2 years of administrative, clerical, or office support experience; construction or industrial experience is preferred.
Basic understanding of HR and onboarding processes in a construction or field operations setting.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to work in a fast-paced construction office while supporting multiple priorities.
Ability to handle confidential employee and project information professionally and discreetly.
If driving is required, a valid driver license and proof of insurability are required; drivers are subject to a DMV background records search.

Nice To Haves

Experience supporting construction projects, jobsite offices, or field operations.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Effective communication and interpersonal skills with office and field personnel.

Responsibilities

Greet and assist walk-in employees, subcontractors, vendors, and visitors professionally and promptly.
Answer and route inbound phone calls, responding to jobsite and project-related inquiries.
Support new-hire onboarding, orientation scheduling, badging, and paperwork coordination.
Complete employee time entry, payroll support, and field personnel recordkeeping accurately.
Maintain project logs, purchase orders, invoices, equipment tracking logs, and subcontractor documentation.
Provide administrative project support to Project Management and field leadership.
Scan, upload, and organize project files using document management systems and imaging software.
Maintain organized filing systems for compliance, safety, and project records.
Support communication between field crews, management, and corporate departments.
Comply with company policies and procedures, applicable safety regulations, PPE requirements, and EH&S policies.