Data Analyst

Advent Services•Mobile, AL

1d•Onsite

About The Position

Advent Services LLC is a leader in supporting clients in technically demanding industries, with capabilities and services that promote innovation and empower partners to manage risk, protect information, and achieve organizational objectives. They are proud of their ability to support mission-critical systems throughout their lifecycle. This position serves as a Data Analyst responsible for supporting the office and the Criminal Division by providing a wide variety of administrative services. The role includes daily clerical administrative duties, direct support to legal staff with file maintenance, records management, compiling and reviewing reports, updating and searching databases regarding case activity, completing standard forms, and archiving/returning documents and evidence. The contractor will also assist in preparing materials for public events and conferences and serve as the primary receptionist.

Requirements

Knowledge of legal and law enforcement terms and procedures
Proficiency in using word processing and spreadsheet software
Proficient in data entry
Knowledge, skills and abilities to perform the duties as specified herein.
Skill in meeting and dealing with people in a courteous and tactful manner.
Skill in operating automated telephone systems including EVOIP.
Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices.
Proficient in using word processing and spreadsheet software, Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook).
Experience in customer service and knowledge of telephone systems, including EVOIP technology, and a strong background in customer service to assist callers by providing information, referring calls to the appropriate point of contact and escalating urgent calls from federal agents, the judiciary as needed.

Nice To Haves

Undergraduate degree is preferred
WordPerfect is also helpful

Responsibilities

Serves as Data Analyst responsible for supporting the office and the Criminal Division by providing a wide variety of administrative services.
Provides a variety of clerical and administrative support assistance.
Searches files and databases for information regarding case and matters used in a variety of recurring reports.
Assembles data using report functions in a variety of formats.
Establishes and maintains a variety legal and general office files.
Searches online software programs for information needed by administrative and legal staff.
Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures.
Schedules appointments and meetings.
Arranges travel by preparing itinerary, and securing transportation and hotel reservations using electronic travel booking system.
Prepares travel authorizations and vouchers using web based electronic travel system.
Serves as Information Receptionist for the office.
Assists callers by providing information, referring calls to the appropriate point of contact and escalating urgent calls from federal agents, the judiciary as needed.
Responds to inquiries, providing general information regarding office programs.
Advises caller or visitor to contact the appropriate Federal, State or local agencies concerning matters outside the USAO's purview and furnishes the needed address or telephone number when available.
Determines which matters should be referred to the AUSA and the urgency of the matter.
Maintains an up-to-date telephone listing and file of addresses of client agencies, local law enforcement agencies and the judiciary.
Obtains address information from letters and correspondence arrive at the office.
Maintains weekly Attorney duty rotation lists for visitors, phone calls and revocation hearings.
Maintains telephone equipment.
Prepares recorded greetings and activates automated telephone messaging features when required.
Manages voice messages received after hours.
Receives, reviews, and distributes incoming mail.
Immediately notify appropriate staff member when material is received via hand delivery or FAX transmission and place in appropriate internal mailbox.
Receives telephone calls and visitors to the office.
Controls access to the office and allows only visitors properly cleared are authorized entry.
Notifies staff members of visitors or incoming telephone calls.
Takes messages from, and gives messages to, visitors and callers when staff members are unavailable.
Assists in preparation of materials for public events and conferences.