Administrative Assistant (55461)

SEER GROUP•Lewiston, ID

8d•$17 - $23•Onsite

About The Position

Mike’s Mechanical is hiring for a Customer Service Representative/Administrative Assistant. Servicing the Lewis & Clark Valley for over 30 years with an A+ Rating with the Better Business Bureau, we're looking for motivated and hardworking individuals to join our team! For over 30 years Mike’s has been committed to taking care of the Lewis/Clark Valley’s comfort needs. What started out as a small HVAC service and install company has grown to include electrical and plumbing for all types of residential and commercial projects.

Requirements

Outstanding Customer Service both in person and over the phone
Excellent communication both verbally and written
Basic understanding of administrative and clerical procedures and systems
Proficient with Excel, Word, Outlook and other related software
Strong multitasking ability
Strong attention to details
Must be able to work independently as well as part of a team
Upbeat Personality
Organized
Adaptable to change
Ability to quickly learn new computer software
Previous office experience
Previous accounts payable experience

Responsibilities

Greet all customers, determine their needs, and direct to proper personnel
Answer calls providing excellent customer service, determine their needs, and route calls/messages to appropriate department and/or personnel
Updating customer contact information in our system
Collect customer payments
Data entry
Accurate invoicing
Creation of spreadsheets or documents
Organizing information from reports or spreadsheets
Filing
Accounts Payable assistance to include: Matching invoices with packing slips, Entering bills, scanning and uploading to the correct software, ensuring their accuracy, balancing vendor accounts, check runs, and year end tasks
Creating purchase order #'s for project managers as needed
Assists management team and other departments as needed
Other administrative duties as needed
Other duties as assigned