CUSTOMER SERVICE AIDE (DHS)

State of careers Rhode Island•Warwick, RI

3d•$45,427 - $49,187•Onsite

About The Position

Within the Department of Human Services (DHS), to perform a variety of customer service and clerical duties, including but not limited to: greeting and registering customers into the eligibility system; verify and/or change non-financial data collection information, producing digital copies of documents, ensuring the quality of original and digital copies of documents, filing and indexing digital copies; and to do related work as required. The individual hired to fill this position is being hired into an E-Verify site which contains Federal tax Information (FTI), as defined in IRS Publication 1075. Although the individual may not have direct access to FTI, the individual is required to have their employment eligibility validated through E-Verify.

Requirements

A working knowledge of office practices.
The ability to work independently or in collaboration with others in a team.
The ability to adapt to changing tasks and sudden changes in priorities based on workflow.
A demonstrated ability for attention to detail.
Proficiency working on computer equipment including multiple monitors.
The ability to comprehend and carry out simple directions, both oral and written.
Basic computer skills and working knowledge of Microsoft Word and Excel are required to perform the duties.
Graduation from high school or high school equivalency (GED).
Employment in a position involving the performance of simple routine repetitive clerical work.
Employment eligibility validated through E-Verify.

Responsibilities

Greeting and registering customers into the eligibility system.
Verify and/or change non-financial data collection information.
Producing digital copies of documents.
Ensuring the quality of original and digital copies of documents.
Filing and indexing digital copies.
Verify and update customer address information in eligibility system.
Perform receptionist duties such as greeting and directing customers, provide information of a routine nature and direct customers to proper staff for requested information.
Direct and assist the public in the preparation of forms, records and the self-service portal located in DHS field offices.
Prepare, verify, sort, batch and scan all documents for new and existing customers.
Index and file scanned documents to new and existing cases for all programs.
Retrieve calls and mail requested forms to customers.
Organize, maintain, and/or purge files, documents, applications, and forms.
Receive, retrieve, sort, date stamp inter-departmental mail, U.S. postal mail, papers, applications, forms, and any other documents and distribute mail and documents to appropriate destination.
Enter, direct and process incoming information pertaining to all departmental programs.
Scan in an organized fashion all applicable information in case records.
Answer phones, take messages and transfer calls to offices or appropriate personnel.
Operate office equipment such as scanning machines, copiers, calculators, and other office machines, as required, in the performance of clerical duties under conditions not requiring skilled operation of such equipment.
Prepare requisitions, vouchers, claims and other records, forms or reports of a clerical nature related to fiscal activities which includes but is not limited to: time, leave, travel, appointment, payroll, personnel and other related records, forms and reports; indexing and filing records, forms, reports; proofreading of typewritten material; assembling, compiling, verifying and analyzing routine statistical data, including the preparation of tables and charts prescribed by a superior; coding of data to be used for mechanical tabulations; preparing, verifying, processing and maintaining other varied office records and reports.
Perform duties in support of scanning operations at various DHS locations, excluding Central Scanning.
Do related work as required.