Culinary Administrative Assistant

HEI Hotels and Resorts • Braselton, GA

21h • Onsite

About The Position

Assist the Executive Chef & Culinary Team in the administrative functions required for effective management of the hotel.

Requirements

• Hotel experience preferred.
• Must communicate well with guests.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
• Ability to access and accurately input information into a computer using Microsoft Office Suite software with or without reasonable accommodation.
• Typing proficiency at a minimum of 75 wpm with or without reasonable accommodation.
• Ability to follow written and/or verbal instructions.
• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation.
• Ability to set-up and maintain filing systems.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Responsibilities

• Maintains all files, correspondence, and records in the department.
• Typing and filing.
• Assists General Manager in all aspects of the Executive Office.
• Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings.
• Performs special requests of the General Manager such as travel arrangements (flight and room).
• Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions.
• Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas.
• Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule.
• Coordinates daily payroll for Executive Office.
• Handles individual reservations for VIP clients.
• Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Benefits

• Discount hotel stays
• Discount spa services
• Discount golf
• Discount food and beverage
• Discount retail
• Access to the YouDecide® discount program
• Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield
• Vision insurance programs through EyeMed
• Vacation, Sick and Holiday programs
• Pet insurance through the ASPCA
• Supplemental, Spousal and Child Life insurance
• Short and Long-Term Disability plans
• 401(k) Savings Plan with matching funds
• Hotel Room Discount programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed