Culinary Administrative Assistant

HEI Hotels & Resorts•Braselton, GA

2d•Onsite

About The Position

Assist the Executive Chef & Culinary Team in the administrative functions required for effective management of the hotel. Maintains all files, correspondence, and records in the department. Typing and filing. Assists General Manager in all aspects of the Executive Office. Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings. Performs special requests of the General Manager such as travel arrangements (flight and room). Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions. Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas. Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule. Coordinates daily payroll for Executive Office. Handles individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned.

Requirements

Hotel experience preferred.
Must communicate well with guests.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
Ability to access and accurately input information into a computer using Microsoft Office Suite software with or without reasonable accommodation.
Typing proficiency at a minimum of 75 wpm with or without reasonable accommodation.
Ability to follow written and/or verbal instructions.
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation.
Ability to set-up and maintain filing systems.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Responsibilities

Maintains all files, correspondence, and records in the department.
Typing and filing.
Assists General Manager in all aspects of the Executive Office.
Coordinates meeting set-ups and performs minute taking, transcribing and distribution of the following: Executive Committee, Staff Meeting, and Miscellaneous Meetings.
Performs special requests of the General Manager such as travel arrangements (flight and room).
Performs telephone duties which require answering telephones, messages, forwarding calls to appropriate person, assisting caller in resolving questions.
Coordinates and delegates distribution of incoming and outgoing correspondence to in-house, HEI Hotels and Resorts and other areas.
Assists in organizing trace system to ensure all correspondence memos reports are completed, distributed properly and on appropriate time schedule.
Coordinates daily payroll for Executive Office.
Handles individual reservations for VIP clients.
Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.