Crewing Coordinator (Live Production)

Broadcast Management Group•Washington, DC

About The Position

Broadcast Management Group (BMG) is seeking a Crewing Coordinator to support its growing broadcast production and managed services operations. As a Crewing Coordinator, you will be responsible for sourcing, scheduling, and managing nationwide crews that power BMG's live productions, managed services engagements, and client deliverables across multiple markets. The ideal candidate is a highly organized, relationship-driven professional with a deep understanding of the broadcast production landscape. You will serve as the critical link between production leadership, talent, and scheduling, ensuring the right people are in the right place at the right time, every time.

Requirements

2+ years of experience in crewing, production coordination, talent management, or a related broadcast/live production role
Strong working knowledge of broadcast production roles, workflows, and industry terminology across technical and creative disciplines
Proven ability to manage multiple bookings, schedules, and priorities simultaneously in a fast-paced, deadline-driven environment
Exceptional interpersonal and relationship-building skills, comfortable working with crew, clients, and production leadership at all levels
Highly organized with strong attention to detail and a proactive approach to problem-solving
Ability to remain calm and decisive under pressure, including during live events and last-minute crew changes
Strong written and verbal communication skills
Proficiency with scheduling tools, spreadsheets, and production management systems
Ability to work flexible hours, including evenings and weekends, as production schedules require

Nice To Haves

Familiarity with broadcast platforms, production management software, or crewing systems
Existing network of vetted broadcast crew across technical and production disciplines
Experience coordinating crew for live multicamera, remote/REMI, or studio productions
Experience working within a managed services or staffing environment
Understanding of deal memos, rate structures, and union agreements in the broadcast industry

Responsibilities

Source, recruit, and maintain a deep national roster of qualified freelance crews across all production disciplines, including technical, editorial, and operational roles
Schedule and assign crew for live productions, managed services accounts, and special events, ensuring appropriate coverage and skill alignment for each engagement
Serve as the primary point of contact for crew members from confirmation through wrap, managing logistics, availability, and any last-minute changes
Build and maintain strong, ongoing relationships with freelancers, contractors, and production professionals nationwide
Coordinate with Producers, Executive Producers, and client stakeholders to understand crew needs, production requirements, and scheduling parameters
Manage crew agreements, deal memos, and rate negotiations in coordination with HR and production leadership
Track and maintain crew availability, booking history, performance notes, and contact information in BMG's systems
Proactively identify and develop new crew sources through networking, referrals, industry events, and outreach
Ensure all crew members are properly onboarded, credentialed, and compliant with client and BMG requirements prior to deployment
Monitor crew fulfillment across active productions and flag coverage gaps or conflicts to the appropriate team members
Support workforce planning for large-scale events, seasonal surges, and new client launches requiring rapid crew mobilization
Collaborate with HR on contractor agreements, onboarding documentation, and compliance requirements
Maintain a positive, professional working environment by communicating clearly and respectfully with crew, clients, and internal teams
Assist with the collection of post-show contractor assessments and bi-annual contractor surveys
Book and manage travel for assigned travel crew
Perform other duties as assigned