CRES Coordinator

Syneos Health • Westerville, OH

7d • Onsite

About The Position

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress. Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support. Discover what your 25,000 future colleagues already know: Why Syneos Health We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program. We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life. We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Requirements

• High school diploma or equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Effective verbal, written, and interpersonal communication skills
• Ability to work effectively with all levels of the organization

Nice To Haves

• Experience supporting office or facility operations preferred
• Familiarity with facility operations, safety standards, or regulatory requirements preferred

Responsibilities

• Manage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation
• Conduct regular facility inspections to identify maintenance needs and potential safety hazards
• Maintain preventive maintenance schedules for office equipment and systems, ensuring timely completion
• Coordinate with vendors for janitorial, pest control, waste removal, and other facility services
• Serve as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost-effective solutions and recommending alternatives as appropriate
• Support space planning initiatives, including coordinating office moves, furniture arrangements, and equipment setup
• Maintain up-to-date seating charts and floor plans; monitor space utilization and provide updates to Corporate Services and site leadership
• Coordinate procurement, installation, and maintenance of furniture and systems in accordance with company standards
• Manage inventory of office consumables (e.g., shipping and stationery supplies, pantry items), ensuring appropriate stock levels
• Oversee selection, placement, and maintenance of interior plants
• Manage incoming and outgoing mail processes and coordinate distribution services efficiently
• Serve as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnel
• Support employee engagement activities , including coordinating onsite events, initiatives, and programs that enhance workplace experience and foster a positive office culture
• Partner with the Employee Onboarding team to welcome new hires and provide office tours, ensuring a positive onboarding experience
• Administer badge access systems in accordance with security protocols
• Support the development and maintenance of the Business Continuity Plan, Emergency Response Plan, and Facility Manual
• Communicate building updates and safety notifications to employees as directed by Corporate Services
• Serve as the site lead for evacuations and life safety procedures, ensuring compliance with local requirements
• Ensure compliance with applicable local, state, and federal regulations related to workplace safety, accessibility, and facility operations (e.g., OSHA standards, fire/life safety codes, ADA requirements)
• Support internal and external audits, inspections, and compliance reviews by maintaining documentation and coordinating corrective actions as needed
• Manage processing of facility-related invoices and purchase requisitions
• Support budget tracking and assist with preparation of the site-level Corporate Services budget as needed
• Monitor energy usage and support sustainability initiatives to promote efficient resource utilization within the office
• Support Records Governance (RIG) initiatives, including coordinating records storage, return, and secure disposal
• Act as a liaison between the business and third-party records management vendors
• Maintain and update office location pages on SharePoint, ensuring accuracy of site-related information
• Serve as a point of contact for landlord relations, addressing facility-related concerns as needed
• Perform other duties as assigned; minimal travel may be required (up to 25%)

Benefits

• company car or car allowance
• Health benefits to include Medical, Dental and Vision
• Company match 401k
• eligibility to participate in Employee Stock Purchase Plan
• Eligibility to earn commissions/bonus based on company and individual performance
• flexible paid time off (PTO) and sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED