Credit & Collections - Credit Collections Assistant

The Erb Group•New Hamburg, ON

21h•Onsite

About The Position

This role supports the Credit Department by managing non-term customer accounts, processing payments, ensuring accurate invoicing, and resolving payment issues. Responsibilities include monitoring accounts for delinquency, preparing billing reports, updating customer portals, setting up new accounts, and providing backup support within the department.

Requirements

Computer knowledge is required. Excellent keyboarding skills and knowledge of Excel and Word
Must be able to work in a team-oriented environment with the ability to prioritize and meet daily and monthly departmental deadlines.
Candidates must be able to prioritize; tasks may vary from day to day.
Strong communication skills, with high attention to detail
Ability to work in a fast paced, busy environment.

Nice To Haves

General knowledge of Erb Transport's customer base, paper-flow, and operations would be an asset.

Responsibilities

To understand Erb Transport's credit policies and procedures, its operation, paper flow and the computer system as it relates to the Credit Department.
Assist in processing payments by credit card and following defined procedures.
Responsible to manage a select group of customers who do not have 30-day terms. They must pay by credit card or e transfer after delivery.
Assist in updating various customer web portals with required invoicing requirements and monitoring customer web sites for payment discrepancies.
Review specific customer requirements, for EDI transmissions and statements/invoicing and follow up as required.
Prepare weekly billing spreadsheets to be sent to select customers.
Assist collectors in validating statement/invoices for their select group of customers, ensuring accuracy in billing, timely payment and reduced risk of delinquency.
Alert Credit Manager of accounts in jeopardy of service suspension due to payment issues.
Responsible for solving issues with invoicing or events that would delay payment and document all customer contact with Credit notes.
Communicate with appropriate Erb personnel to ensure Credit policies and procedures are properly followed.
Weekly A/R statement procedures and mailing/courier process.
Cover for A/R Assistant and other Credit Assistant duties when required i.e., vacations.
Set up new accounts. Send out requested credit applications forms to potential customers. Review applications to ensure authenticity.
All other duties as required.

Benefits

Benefits available from day 1
Company paid health insurance plans (health, prescription, dental and vision)
Company paid group life insurance
Long-term disability insurance
Employee & Family Assistance Program (EFAP)
Enjoy $1600 in massage therapy benefits
TFSA and RRSP savings plans with company match contributions (available after 3 months)
Profit-sharing opportunity
Referral bonus program
Safety shoe voucher
Uniform and annual tool allowance for apprentice and mechanic technicians
Corporate discounts with Josslin Insurance and Goodlife Fitness
Educational assistance up to 50%, with specific training required by The Erb Group paid in full
Career advancement opportunities
Community and philanthropy opportunities
Employee engagement events (Good Cheer Club, summer BBQs, prizes, food trucks, employee recognition programs)