FT Credentials Evaluator

Cochise College•Sierra Vista Campus, AZ

6d•Onsite

About The Position

The Credentials Evaluator is responsible for evaluating and processing transcripts for all students, ensuring appropriate transfer credit is awarded, credit is posted, and students’ eligibility to graduate is verified. This position follows established American Council on Education (ACE) recommendations and college policies and procedures to correctly align credit recommendations to the appropriate degree plan. The evaluator determines admissibility and transferability of credit for courses completed at other educational institutions; evaluates college and military transcripts and prior learning assessment credit, awards appropriate credit and posts credit electronically to student records. They also collect and perform audits of all degree and certificate applications, and may meet with students and/or faculty to resolve problems or address issues related to transfer credit, degree awards or posting of credits to the permanent record. This role supports the awarding of degrees and certificates following verification that the student has fulfilled all academic requirements, posts all degrees/certificates to the electronic student records system, and works with the system administrator to ensure the degree audit computer module is following current college degree requirements. The evaluator responds to student/advisor questions about evaluations and transferability, and meets with deans and other administrators to discuss policy and procedure issues as they arise. Additionally, this position organizes and manages student records, including scanning and archiving records and files, and authorizes elimination of outdated records. They maintain the student information system with changes or additions in school information, codes and accreditations. Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona. The college has been recognized nationally for its cost, return on investment, and high success rate, providing over 90 general and technical education programs. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).

Requirements

Bachelor’s degree in education, business administration or related field from an institution accredited by an institutional accrediting body of higher learning recognized by the U.S. Department of Education
Three years of experience in transcript processing, admissions or registration in a higher education setting
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered
Knowledge of and ability to follow college policies and procedures
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications
Knowledge of Arizona Association of College Registrars and Admissions Officers standards for awarding transfer credit
Knowledge of Joint Services Transcripts and other military transcripts
Knowledge of enrollment reporting requirements
Skill in preparing accurate and clear reports, letters and other documents
Skill in performing basic math
Skill in analyzing data and drawing sound conclusions
Ability to use the American Council on Education (ACE) Military Guide to map and award college credit to military-connected learners based on their military training, experience, and occupation towards current Cochise College degree programs
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Ability to establish and maintain effective working relationships with supervisors, other department staff, students and the public
Ability to work accurately, efficiently, and effectively with all types of data
Ability to work under pressure with frequent interruptions

Responsibilities

Evaluates and processes transcripts for all students.
Ensures appropriate transfer credit is awarded.
Ensures credit is posted to student records.
Verifies students’ eligibility to graduate.
Follows established American Council on Education (ACE) recommendations and college policies and procedures to correctly align credit recommendations to the appropriate degree plan.
Evaluates official JST transcripts based upon ACE Military Guide recommendations to determine the number of college credits earned towards a degree through training and experience.
Determines admissibility and transferability of credit for courses completed at other educational institutions.
Evaluates college and military transcripts and prior learning assessment credit.
Awards appropriate credit and posts credit electronically to student records.
Collects and performs audits of all degree and certificate applications.
Meets with students and/or faculty to resolve problems or address issues related to transfer credit, degree awards or posting of credits to the permanent record.
Supports the awarding of degrees and certificates following verification that the student has fulfilled all academic requirements.
Posts all degrees/certificates to the electronic student records system.
Works with system administrator to ensure the degree audit computer module is following current college degree requirements.
Responds to student/advisor questions about evaluations and transferability.
Meets with deans and other administrators to discuss policy and procedure issues as they arise.
Organizes and manages student records, including scanning and archiving records and files.
Authorizes elimination of outdated records.
Maintains student information system with changes or additions in school information, codes and accreditations.
Performs other related duties as assigned.