Credential Analyst II

Cal Poly Pomona•Pomona, CA

8d•$5,054 - $5,200•Onsite

About The Position

The Credential Services Office (CSO) is the centralized point of contact for all students wishing to enter the teaching profession. The office is responsible for collecting and processing program admissions documents for students applying to enter the programs. The office provides guidance and counsel to students who seek to earn both basic credentials and advanced credentials. The office is responsible for monitoring progress toward the desired credential or certificate as well as reviewing, analyzing, evaluating, and processing applications for credentials upon completion of the program(s). The office is responsible for insuring that educator candidates meet all standards and processes required by the California Commission on Teacher Credentialing. The office is the primary source on campus for faculty, staff, and students who seek information regarding the credentialing process and for disseminating new standards and practices approved by the California Commission on Teacher Credentialing (CTC).

Requirements

Equivalency of two years of experience in the review, analysis, evaluation or processing applications for teaching credentials, certificates of permits.
Equivalency of one year of the above required experience may be equated with: Two years of experience processing academic records to determine eligibility for admissions or degrees. One year of college level education (full-time equivalent) may be equated for up to one year of the academic record processing experience.
Equivalency of one year of the above required experience may be equated with: Two years of experience performing technical, clerical or secretarial duties involving formulation, revision or interpretation of academic requirements or course. One year of college level education (full-time equivalent) may be equated for up to one year of the technical, clerical or secretarial experience.
Comprehensive knowledge of State standards and requirements for the full range of teaching credentials; thorough knowledge of educational practices related to employment of teachers with credentials, certificates, or permits in California school systems; a comprehensive understanding of the credential process; thorough knowledge of school internship programs; and a general knowledge of teacher preparation programs.
Ability to interpret for others and correctly apply the California Education Code and other such regulations pertaining to the insurance of the various credentials; certificates and permits for public school teaching and service in California; to organize and plan work to meet deadlines; to schedule participants for interviews, workshops or teaching related activities to evaluate academic qualifications and determine credit to be granted towards credentials, certificates and permits; to prepare correspondence, records and reports; and to establish and maintain cooperative working relationships with others.

Nice To Haves

Bachelor’s degree in education, public administration, counseling, student services, or a related field.
Experience with California teacher credentialing requirements, processes, or systems.
Experience using CTC Online, PeopleSoft, Credential MOD, or similar student/credential records systems.
Experience providing credential-related information or advisement to students, applicants, faculty, staff, school districts, or external agencies.

Responsibilities

Develop and maintain thorough and comprehensive knowledge of all relevant credential requirements and policies determined by Cal Poly Pomona Department of Education, the California State University system, and the California Commission on Teacher Credentialing.
Act as the liaison for the assigned credential program faculty advisors, both within and outside the college, in working with the assigned credential programs.
Facilitate and complete the admissions evaluation for candidates applying to enter the credential program, including calculation of GPA, and determine if they meet all requirements in accordance with CTC, CSU, and CPP policies.
Prepare a notification to applicants regarding the status of their file and individually review upon request.
Work with program faculty to schedule program interviews for admission, and process and communicate the results of the program admission process to candidates.
Monitor candidates' grades and evaluations for each grading period and consistently update the files and the relevant credentialing personnel or faculty as issues arise with program completion.
Independently review applications for credentials, checking for accuracy and completion of all state, CSU, and university requirements. (The incumbent assumes responsibility for final campus review of credential applications before recommending candidates through the CTC online process prior to recommendation for and issuance of credentials.)
Verify completion of program requirements to all inquiring school districts, county offices, and the CTC.
Provide advice and evaluations to teachers trained outside California, requesting information on the CPP program and the credentialing process.
Maintain close communication with relevant credentialing personnel or faculty on the status of candidates and any issues that emerge requiring program coordinator intervention.
Maintain open, supportive, and professional communication with teacher candidates throughout the program.
Determine eligibility for candidates who initially completed a preliminary credential and have made application for a Clear (Tier II) credential.
Complete evaluations for CPP credential completers requesting analysis for obtaining a teaching position out of state.
Individually consult by phone, drop-in meetings, and scheduled appointments as well as email with CPP students, students from other campuses, states, and countries holding all levels and types of education certifications and endorsements.
Provide advice on California requirements, examinations, alternative coursework requirements, and appropriate means of satisfying credential requirements.
Work with program coordinator and other CSO staff to provide regularly scheduled general advising sessions to prospective credential candidates. (Conducting advising sessions requires thorough knowledge of campus requirements, CSU-specific requirements, and CTC requirements.)
Where appropriate, work in concert with credential program faculty or other CSO staff to provide specific advising sessions for candidates
Attend workshops to improve counseling and advising for credential candidates held at the Credential Analyst and Counselors of California (CCAC) conferences and regional meetings, as budget allows.
Attend CSU credential workgroup and departmental workgroup meetings as appropriate.
Support credential services and departmental accreditation efforts
Enter applicant information in PeopleSoft database and internal Credential MOD and continuously update and maintain information for use by center staff and others in the college and university.
Code candidates in system to ensure accurate tracking.
Update coding when necessary.
Update database on status of candidates as they progress through the program.
When students have completed the process, purge and prepare files for entry into the archival system
Work with college Assessment & Accreditation Coordinator to complete necessary department, university, CSU, state, and federal reports.