Analyst II

Texas Tech University • El Paso, TX

3d • Onsite

About The Position

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP. Processes direct pay expenditures, food and entertainment forms, fiscal reporting, purchasing cards reports, reconciliations, record keeping, travel arrangements and reimbursements, program, ordering supplies, pre-approvals, etc... Performs accounting and service delivery functions for conference management. Including but not limited to processing honorarium payments, travel applications, vendor set-up, ordering and purchasing food and/or supplies for conferences. Processing of logistical workorders: including local facility contracts, institutional facilities and IT work orders. Processes of conference registration fee and vendor/exhibitor payments and/or setting up of ecommerce sites for conferences. May also serve as on site conference support for in person registration. Performs deposit functions for conference management. including registration and exhibitor fees into appropriate departmental accounts, etc. Will create and maintain conference budgets or liaise with supporting department to obtain final conference budget. Invoicing and payment reconciliation for accreditation fees. Create and maintain fiscal accounting of CPE activities for annual accreditor report. May coordinate the planning, development and implementation of continuing professional education educational activities to include but not limited to small scale conferences, 1- 3 hour live activities and small regularly scheduled series, according to the criteria and standards set by national accrediting bodies. Cross trained on maintenance and updating of departmental inventory. Corresponds with departmental constituents on program offerings, credit transcripts and CME Tracker profiles Remains current with all licensure, certifications and mandatory compliances and trainings required of this position. Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.). Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. Perform all other duties as assigned. Knowledge of all Microsoft Office software and able to learn and use institutional and other 3rd party software systems.

Requirements

• Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
• Knowledge of all Microsoft Office software and able to learn and use institutional and other 3rd party software systems.
• Bachelor's degree in job related field plus two (2) years responsible related experience; OR a combination of related education and/or experience to equal six (6) years.

Responsibilities

• Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.
• Processes direct pay expenditures, food and entertainment forms, fiscal reporting, purchasing cards reports, reconciliations, record keeping, travel arrangements and reimbursements, program, ordering supplies, pre-approvals, etc.
• Performs accounting and service delivery functions for conference management.
• Processes honorarium payments, travel applications, vendor set-up, ordering and purchasing food and/or supplies for conferences.
• Processes logistical workorders: including local facility contracts, institutional facilities and IT work orders.
• Processes conference registration fee and vendor/exhibitor payments and/or setting up of ecommerce sites for conferences.
• May serve as on site conference support for in person registration.
• Performs deposit functions for conference management, including registration and exhibitor fees into appropriate departmental accounts.
• Creates and maintains conference budgets or liaises with supporting department to obtain final conference budget.
• Handles invoicing and payment reconciliation for accreditation fees.
• Creates and maintains fiscal accounting of CPE activities for annual accreditor report.
• May coordinate the planning, development and implementation of continuing professional education educational activities to include but not limited to small scale conferences, 1- 3 hour live activities and small regularly scheduled series, according to the criteria and standards set by national accrediting bodies.
• Cross-trained on maintenance and updating of departmental inventory.
• Corresponds with departmental constituents on program offerings, credit transcripts and CME Tracker profiles.
• Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
• Adheres to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
• Personally demonstrates, displays and acts in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
• Serves as a Value's leader while actively promoting and encouraging staff across the institution.
• Performs all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level