Creative Project Coordinator

Piping Rock•Bohemia, NY

1d•$70,000 - $75,000

About The Position

The Creative Project Coordinator is responsible for managing the flow of creative projects from concept through completion. This role acts as the central point of communication between creative teams, marketing, stakeholders and vendors, ensuring projects are delivered on time and on brand. The ideal candidate is a problem solver, highly organized, detail-oriented, proactive, and thrives in a fast-paced creative environment.

Requirements

Bachelor's degree in Marketing, Communications, Business, or a related field required.
2-4 years of direct, hands-on project coordination/management experience within a creative, marketing, agency, e-commerce, or production environment.
Demonstrated experience managing cross-functional projects from initiation through completion.
Strong project coordination, organization, and multitasking skills.
Excellent stakeholder management and communication abilities.
Proven ability to manage multiple complex projects and shifting priorities simultaneously under pressure.
Strong problem-solving, decision-making, and risk management skills.
Ability to influence and collaborate effectively across all departments and organizational levels.
Understanding of creative development, production, and marketing workflows.
Proficiency with project management platforms, such as Monday.com, is required.
Experience with workflow management, proofing, and digital asset management systems is required.
Strong Microsoft Office and/or Google Workspace skills.

Nice To Haves

Familiarity with Adobe Creative Suite and creative production processes is preferred.

Responsibilities

Coordinate multiple creative projects simultaneously, including print, digital, packaging, video, social media, and marketing campaigns.
Develop and maintain project timelines, schedules and task assignments.
Monitor project progress and proactively identify risks, bottlenecks, or delays.
Ensure all deliverables meet deadlines, brand standards, and stakeholder expectations.
Serve as the liaison between creative teams, marketing, and external vendors.
Schedule and facilitate project meetings, kickoff sessions, and status updates.
Maintain clear and organized communication across all project stakeholders.
Monitor assets for timeliness as they flow through our proofing system, Manage Artworks.
Identify bottlenecks, escalate potential issues before they threaten the success of the project.
Manage creative requests and prioritize workloads based on business needs.
Support process improvements to increase team efficiency and workflow consistency.
Coordinate with printers and production vendors as needed.
Track project invoices, estimates, and production costs when applicable.
Ensure deliverables are prepared correctly for production or publication i.e. file types are correct.