Creative Project Coordinator

George P. Johnson Experience Marketing•Los Angeles, NY

6h•Hybrid

About The Position

GPJ is hiring a Creative Project Coordinator to join our growing team. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles or San Francisco. Your Role You are responsible for managing communication between the creative team you support and internal partners, including account management, production, finance, and strategy. Prioritizing organization, you advocate for the creative team, enabling them to concentrate on their work by removing any obstacles that may arise. You assist with timeline creation and management when necessary, which involves following up with team members as deadlines approach and adjusting timing when needed, as well as communicating any creative milestone or deadline changes to the team. You are in charge of trafficking creative projects from the initial request through to completion. Working closely with creative resourcing and Creative Directors, you ensure that the programs you support are appropriately staffed. You manage tools to keep the creative team organized, such as project dashboards and status documents, and when these tools don't exist, you collaborate with creative leads and the Creative Resource Manager to establish and introduce them to the team. You help coordinate and attend all internal briefings and reviews, capturing all notes and next steps for the creative team. Supporting the creative team, you track down assets and files when needed and follow up with other departments when the team is waiting on information. You set up creative folders and Slack channels for all programs you support, and once established, you ensure all files are being saved appropriately and monitor the Slack channel. Finally, you flag process issues to Creative Operations and collaborate with them to find solutions for a smoother creative process moving forward.

Requirements

Ability to multitask and juggle more than one project at a time
Excellent time management skills
Detail-oriented
Ability to shift focus multiple times throughout the day
Confident working with individuals in other departments at varying experience levels
Strong problem-solving skills
Good written and oral communication skills
Experience creating presentations and spreadsheets
Must be creative and think outside the box
Proficient in Google Suite
Quick learner who can easily adapt to new tools and technologies
Ability to re-prioritize tasks in a fast-paced changing environment
Confident communicating with clients if needed
Desire to learn and grow within the organization
Ability to communicate ideas and project status with internal teams
Experience in the marketing industry
Decisive, responsive, and fast acting
Adaptability and agility when making on-the-spot decisions
Ability to eliminate unnecessary steps and use network resources
Ability to convey and sell ideas at all levels
Ability to articulate an idea with brevity
Express yourself clearly when collaborating and presenting
Ability to drive, develop, or support new and improved creative methods, products, procedures or technologies.
Ability to implement the latest interactive technology in storytelling.
Ability to devise new approaches to make improvements or solve problems.
Easily move on to new tasks with little to no notice.
Put personal preferences aside and switch to a different strategy, form of communication or other objective without panicking.
Maintain composure when deadlines move up and priorities shift.
Keeps an open mind.
Properly allocate time and resources so that jobs are completed within a defined timeframe; within budget and managing all resources (Full-time and freelance) as effectively as possible.
Establishing a reasonable timeline for completion when no concrete date is given.
1-2 years of previous industry / agency experience.
Ability to travel 10%
Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed

Nice To Haves

4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Responsibilities

Managing communication between the creative team and internal partners (account management, production, finance, strategy).
Advocating for the creative team by removing obstacles.
Assisting with timeline creation and management, including following up on deadlines and adjusting timing.
Communicating creative milestone or deadline changes to the team.
Trafficking creative projects from initial request to completion.
Ensuring programs are appropriately staffed by working with creative resourcing and Creative Directors.
Managing and establishing project dashboards and status documents.
Coordinating and attending internal briefings and reviews, capturing notes and next steps.
Tracking down assets and files.
Following up with other departments for needed information.
Setting up creative folders and Slack channels, ensuring appropriate file saving and monitoring channels.
Flagging process issues to Creative Operations and collaborating on solutions.