Creative Project Coordinator

George P. Johnson Experience Marketing•Nashville, TN

10d•$55,000 - $65,000•Hybrid

About The Position

GPJ is hiring a Creative Project Coordinator to join their growing team. This role is hybrid, requiring on-site presence in Los Angeles or San Francisco a minimum of 2 days per week. The coordinator is responsible for managing communication between the creative team and internal partners, advocating for the creative team by removing obstacles, assisting with timeline creation and management, and trafficking creative projects from request to completion. They will work closely with creative resourcing and Creative Directors to ensure appropriate staffing, manage project dashboards and status documents, and establish new tools when needed. The role involves coordinating and attending internal briefings and reviews, capturing notes, tracking down assets, following up with other departments for information, setting up creative folders and Slack channels, and flagging process issues to Creative Operations for solutions.

Requirements

Ability to multitask and juggle more than one project at a time.
Excellent time management skills.
Detail-oriented.
Ability to find efficient ways of doing things.
Capable of shifting focus multiple times throughout the day.
Confident working with individuals in other departments at varying experience levels.
Strong problem-solving skills.
Good written and oral communication skills.
Experience creating presentations and spreadsheets.
Must be creative and think outside the box.
Proficient in Google Suite.
Quick learner who can easily adapt to new tools and technologies.
Ability to re-prioritize tasks in a fast-paced changing environment.
Confident communicating with clients if needed.
Desire to learn and grow within the organization.
Ability to communicate ideas and project status with internal teams.
Experience in the marketing industry.
1-2 years of previous industry / agency experience.
Ability to travel 10%.
Ability to work irregular hours, including nights, weekends, and holidays as needed.

Nice To Haves

4 Year College Degree preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Responsibilities

Manage communication between the creative team and internal partners (account management, production, finance, strategy).
Advocate for the creative team by removing obstacles.
Assist with timeline creation and management, including following up with team members and adjusting timing.
Communicate creative milestone or deadline changes to the team.
Traffic creative projects from initial request through to completion.
Ensure programs are appropriately staffed by working with creative resourcing and Creative Directors.
Manage tools like project dashboards and status documents to keep the creative team organized.
Collaborate with creative leads and the Creative Resource Manager to establish new organizational tools.
Coordinate and attend internal briefings and reviews, capturing notes and next steps.
Track down assets and files when needed.
Follow up with other departments when the team is waiting on information.
Set up creative folders and Slack channels for programs.
Ensure files are saved appropriately and monitor Slack channels.
Flag process issues to Creative Operations and collaborate on solutions.