Crane Fleet Administrator

TAKKION Ops Management LLC•Evansville, WY

2d•Onsite

About The Position

The Crane Fleet Administrator provides administrative and operational support for TAKKION's crane fleet and office activities. The role maintains accurate dispatch and transportation records, creates and updates loads, supports crane job billing, manages transportation systems, maintains operational spreadsheets, and assists with general office administration. The position coordinates with crane operations, transportation, accounting, drivers, and field personnel to ensure crane jobs and equipment movements are documented, tracked, and billed accurately. The position primarily operates in a professional office environment and requires adherence to safety requirements in all work environments. It involves regular use of a computer, telephone, and other standard office equipment; prolonged sitting and computer work; phone, email, and other electronic communication; and repetitive data-entry tasks. The employee may occasionally need to lift or move office materials weighing up to 20 pounds and must work effectively as operational priorities and schedules change.

Requirements

High school diploma or GED required.
Strong computer skills and ability to learn new software and internal systems.
Proficiency with Microsoft Excel and experience maintaining spreadsheets and tracking information.
Strong attention to detail and a high level of data-entry accuracy.
Strong organizational and time-management skills.
Ability to prioritize multiple tasks and manage time-sensitive requests.
Effective written and verbal communication skills.
Ability to work independently while coordinating effectively with multiple departments and team members.

Nice To Haves

Previous administrative experience in transportation, logistics, dispatch, fleet operations, construction, heavy equipment, billing, or a related environment.
Experience with Transport Pro, RMIS, Truckstop, or similar transportation management systems.

Responsibilities

Create load numbers and maintain accurate load information in Transport Pro.
Update dispatch sheets to reflect crane assignments, equipment movements, schedules, and job status.
Bill completed crane jobs accurately and in a timely manner.
Work with the Transportation Services Brokerage Department to support crane mobilization and demobilization.
Review dispatch information, load records, job documentation, and supporting information for completeness before billing.
Identify and help resolve missing information or discrepancies that could delay billing.
Maintain and update crane fleet and transportation information in Transport Pro, RMIS, and Truckstop.
Assist with transportation and carrier-related administrative activities in RMIS, Bluewire, and Truckstop.
Track crane, crane component, and related equipment movements between job sites, yards, vendors, and other locations.
Create, maintain, and update Excel spreadsheets and other tools for tracking crane fleet activities.
Track crane assignments, equipment movements, load activity, job status, and billing status.
Review spreadsheets, dispatch sheets, and system records for missing, outdated, or inconsistent information.
Maintain accurate and organized electronic records and supporting documentation.
Coordinate with Crane Operations, Transportation, Accounting, drivers, and field personnel to obtain information and resolve discrepancies.
Prepare basic reports, summaries, and tracking information as requested.
Answer and route incoming phone calls and assist with general inquiries.
Order and maintain office supplies.
Receive, sort, distribute, and prepare incoming and outgoing mail and packages.
Assist with coordinating office deliveries, service requests, and basic vendor communications.
Provide general administrative support.
Perform other duties and special projects as assigned.