Courtroom Clerk

State of Oregon•Medford, OR

6d•Hybrid

About The Position

The Jackson County Circuit Court in Medford, Oregon, is hiring a Courtroom Clerk. In this role, you will spend much of your day supporting a judge in the courtroom. You will create a digital recording of court proceedings and operate multimedia equipment. You will perform real-time data entry, keep session logs, and prepare and process a variety of documents, forms, and orders. You will mark and process exhibits, swear in witnesses and jurors, and oversee jurors during deliberations. Using Cisco Webex, you will host remote court sessions over the phone or through video conferences as needed. Some court sessions that you clerk will be in person at offsite locations such as the jail and medical facilities. Additionally, you will partner with other court staff to provide administrative support. You will schedule in-person and remote hearings, prepare cases for the next day’s calendar, and maintain and store court logs. You will review and prepare copies of CDs. You will return exhibits and accept electronic filings. You will also scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system. You will respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public. The customer service you provide will be in person, over the phone, and in writing. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

High school diploma or equivalent
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting
Experience using a computer and different software programs to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information
Experience providing customer service to a variety of individuals in challenging circumstances
Skill in writing and reviewing documents for accuracy and content
Experience identifying and safeguarding confidential information and materials
Ability to pass a skills test for bilingual skills (includes ASL) and be assigned to use those skills on the job
Ability to start the process of CJIS clearance within the first week of hire

Responsibilities

Create a digital recording of court proceedings
Operate multimedia equipment
Perform real-time data entry
Keep session logs
Prepare and process a variety of documents, forms, and orders
Mark and process exhibits
Swear in witnesses and jurors
Oversee jurors during deliberations
Host remote court sessions over the phone or through video conferences using Cisco Webex
Schedule in-person and remote hearings
Prepare cases for the next day’s calendar
Maintain and store court logs
Review and prepare copies of CDs
Return exhibits
Accept electronic filings
Scan documents
Verify the quality of scanned images
Enter documents into the electronic case management system
Respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public
Provide customer service in person, over the phone, and in writing
Partner with other court staff to provide administrative support

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
Potential for a 5% annual increase
Eligible for Public Service Loan Forgiveness program