Courtroom Clerk (High-Volume Courtroom Clerk)

State of Oregon•Portland, OR

1d•Onsite

About The Position

The Multnomah County Circuit Court is hiring a High-Volume Courtroom Clerk. In this role, you will support a judge in a courtroom by performing real-time data entry and understanding the docket to respond to questions from the judge, other court staff, and court participants. The High-Volume Clerks unit handles a variety of case types including criminal, traffic, parking, domestic relations, stalking, small claims, and landlord/tenant. Responsibilities include reviewing case files, preparing court forms, handling exhibits, operating recording systems, completing forms, managing virtual appearances, and assisting the judge in managing the docket flow. Accuracy in data entry and attention to detail are crucial. Post-docket duties involve auditing work, ensuring data entry accuracy, scheduling hearings, recalling warrants, routing paperwork, suspending or clearing driver's license suspensions, generating judgments, and issuing show-cause actions. When not in the courtroom, you will provide administrative support, including complex data entry, processing court documents, verifying virtual court recordings, maintaining calendars, scheduling hearings, and entering dispositions and sentences. You will also compose correspondence and legal documents, and review them for accuracy. Additional duties include maintaining tracking databases, arranging for court interpreters, serving as a technical resource, and providing customer service to judges, court staff, lawyers, litigants, partner agencies, and the public. This includes checking in parties, verifying contact information, responding to emails, and working at the reception desk. As a member of the High-Volume Clerks team, you may also be required to train new employees. Assigned tasks may be adjusted based on workload and organizational needs.

Requirements

High school diploma or equivalent.
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience using a variety of software programs to access and input information and complete various tasks.
Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances, highly stressful situations, or trauma.
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Experience identifying, handling, and securing confidential information and materials.
Must be able to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
Must consent to reference checks.

Nice To Haves

Resume preferred over work history in Workday application.
Bilingual skills (includes ASL) may be eligible for a 5% allowance if skills test is passed and skills are used on the job.

Responsibilities

Support a judge in a courtroom by performing real-time data entry.
Understand the docket to respond to questions from the judge, other court staff, and court participants.
Review case files prior to and during assigned dockets.
Prepare court forms and note pertinent information related to each case.
Handle exhibits during the docket.
Operate recording systems.
Complete forms during the docket.
Manage virtual appearances.
Help the judge manage the flow of the docket.
Audit work after the docket to ensure 100% data entry accuracy.
Schedule hearings, recall warrants, route paperwork, suspend or clear drivers’ license suspensions, generate judgments, and issue show-cause actions.
Provide administrative support when not in the courtroom.
Perform complex data entry.
Process documents filed with the court.
Download and verify virtual court recordings.
Maintain multiple calendars.
Schedule hearings.
Enter dispositions and sentences.
Compose letters, prepare correspondence and legal documents.
Review documents for accuracy and completeness.
Maintain and contribute to tracking databases.
Arrange for court interpreters.
Serve as a technical resource for colleagues.
Provide customer service to judges, court staff, lawyers, litigants, partner agencies, and the public.
Check in parties for court.
Verify parties’ contact information.
Respond to emails.
Work at the reception desk.
Train new employees as needed.
Perform other duties as assigned to accommodate workload and organizational needs.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees (or up to 99% for part-time employees), including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if skills test is passed and skills are used on the job.
Potential for a 5% annual increase.
Eligible for Public Service Loan Forgiveness program.