Courtroom Clerk (High-Volume Courtroom Clerk)

State of Oregon•Portland, OR

1d•$57,183 - $88,708•Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Multnomah County Circuit Court is hiring a High-Volume Courtroom Clerk (Courtroom Clerk).

Requirements

High school diploma or equivalent.
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
Experience using a variety of software programs to access and input information and complete various tasks.
Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances, highly stressful situations, or trauma.
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Experience identifying, handling, and securing confidential information and materials.
Must be able to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
Must be authorized to work in the United States and will be verified by E-Verify.

Nice To Haves

Resume preferred to be attached to application instead of providing work history.

Responsibilities

Support a judge in a courtroom by performing real-time data entry.
Know your docket inside and out to respond to questions from the judge, other court staff, and court participants.
Review case files prior to and during the assigned docket.
Prepare court forms and make note of any pertinent information related to each case.
Handle exhibits during the docket.
Run recording systems during the docket.
Complete forms during the docket.
Manage virtual appearances during the docket.
Help the judge manage the flow of the docket.
Audit your work after the docket to ensure all data entry was completed with 100% accuracy.
Schedule hearings, recall warrants, route paperwork, suspend or clear drivers’ license suspensions, generate judgments, and issue show-cause actions when appropriate.
Provide administrative support in partnership with other court staff when not in the courtroom.
Perform complex data entry.
Process documents filed with the court.
Download and verify virtual court recordings.
Maintain multiple calendars.
Enter dispositions and sentences.
Compose letters, prepare correspondence and legal documents.
Review documents for accuracy and completeness.
Maintain and contribute to tracking databases.
Arrange for court interpreters.
Serve as a technical resource for colleagues.
Provide customer service to judges, court staff, lawyers, litigants, partner agencies, and the public.
Check in parties for court.
Verify parties’ contact information.
Respond to emails.
Work at the reception desk.
Train new employees as needed.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees
Up to 99% of medical insurance premiums paid for part-time employees
Mental health coverage
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans
5% allowance for bilingual skills (includes ASL) if skills test is passed and assigned to use those skills on the job
Potentially eligible for a 5% annual increase
Eligible employer for the Public Service Loan Forgiveness program