Courtroom Clerk

State of Oregon•Medford, OR

3d•Hybrid

About The Position

The Jackson County Circuit Court in Medford, Oregon, is hiring a Courtroom Clerk to join our team in the Court Support Unit. In this role, you will spend much of your day in the courtroom. You will create a digital recording of court proceedings and operate multimedia equipment. You will perform real-time data entry, keep session logs, and prepare and process a variety of documents, forms, and orders. You will mark and process exhibits, swear in witnesses and jurors, and oversee jurors during deliberations. Using Cisco Webex, you will host remote court sessions over the phone or through video conferences as needed. Some court sessions that you clerk will be in person at off-site locations such as the jail and medical facilities. Additionally, you will partner with other court staff to provide administrative support. You will schedule in-person and remote hearings, prepare cases for the next day’s calendar, and maintain and store court logs. You will review and prepare copies of CDs. You will return exhibits and accept electronic filings. You will also scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system. You will respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public. The customer service you provide will be in person, over the phone, and in writing. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

High school diploma or equivalent.
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Experience performing a variety of clerical or administrative support tasks that included using a computer to enter and retrieve information, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
Experience and skill in utilizing various software applications to accomplish multiple objectives, including data entry, research case information, scheduling events in electronic calendars, and updating information in the records management system.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience reviewing documents for accuracy and content.
Experience identifying, handling, and securing confidential information and materials.
Ability to start the process of CJIS clearance within the first week of hire.

Nice To Haves

Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

Create a digital recording of court proceedings and operate multimedia equipment.
Perform real-time data entry and keep session logs.
Prepare and process a variety of documents, forms, and orders.
Mark and process exhibits.
Swear in witnesses and jurors.
Oversee jurors during deliberations.
Host remote court sessions over the phone or through video conferences using Cisco Webex.
Schedule in-person and remote hearings.
Prepare cases for the next day’s calendar.
Maintain and store court logs.
Review and prepare copies of CDs.
Return exhibits and accept electronic filings.
Scan documents, verify the quality of scanned images, and enter documents into the electronic case management system.
Respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public.
Provide customer service in person, over the phone, and in writing.
Partner with other court staff to provide administrative support.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Potential for a 5% annual increase.
Eligible for Public Service Loan Forgiveness program.