Courtroom Clerk (Judicial Assistant)

State of Oregon • Bend, OR

1d • Onsite

About The Position

The Deschutes County Circuit Court in Bend, Oregon, is hiring a Judicial Assistant (Courtroom Clerk). In this role, you will support the judge by preparing judgments, orders, and forms. You will record court proceedings, monitor the recording system, and create detailed log notes. You will manage court exhibits. You will prepare the courtroom and the jury room, set up conference calls, and troubleshoot technical issues with recording equipment, multimedia systems, and assisted listening devices. You will also prepare jury seating charts, track juror attendance, swear in jurors and witnesses, and provide safety instructions in the event of an emergency. When not in court, you will draft, prepare, and process a variety of documents including correspondence, opinions, decisions, judgments, notices, jury instructions, court orders, pleadings, and verdicts. You will answer phone calls, maintain calendars, schedule proceedings, and send mass mailings. You will also conduct research for the judge, attorneys, state agencies, law enforcement agencies, and pro se litigants on topics such as financial data, case management and tracking, and pending warrants. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience maintaining accuracy despite frequent interruptions or distracting surroundings.
• Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in writing and reviewing documents for accuracy and completeness.

Nice To Haves

• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

• Prepare judgments, orders, and forms.
• Record court proceedings and monitor the recording system.
• Create detailed log notes.
• Manage court exhibits.
• Prepare the courtroom and jury room.
• Set up conference calls.
• Troubleshoot technical issues with recording equipment, multimedia systems, and assisted listening devices.
• Prepare jury seating charts and track juror attendance.
• Swear in jurors and witnesses.
• Provide safety instructions in the event of an emergency.
• Draft, prepare, and process a variety of documents including correspondence, opinions, decisions, judgments, notices, jury instructions, court orders, pleadings, and verdicts.
• Answer phone calls, maintain calendars, and schedule proceedings.
• Send mass mailings.
• Conduct research for the judge, attorneys, state agencies, law enforcement agencies, and pro se litigants on topics such as financial data, case management and tracking, and pending warrants.

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Potential for a 5% annual increase.
• Eligible for Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED