Courtroom Clerk

State of Oregon•Medford, OR

1d•Hybrid

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Requirements

High school diploma or equivalent.
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative support tasks that included using a computer to enter and retrieve information, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
Experience and skill in utilizing various software applications to accomplish multiple objectives, including data entry, research case information, scheduling events in electronic calendars, and updating information in the records management system.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience reviewing documents for accuracy and content.
Experience identifying, handling, and securing confidential information and materials.
Ability to start the process of CJIS clearance within the first week of hire.

Nice To Haves

Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

Create a digital recording of court proceedings and operate multimedia equipment.
Perform real-time data entry and keep session logs.
Prepare and process a variety of documents, forms, and orders.
Mark and process exhibits.
Swear in witnesses and jurors.
Oversee jurors during deliberations.
Host remote court sessions over the phone or through video conferences using Cisco Webex.
Clerk court sessions at off-site locations such as the jail and medical facilities.
Partner with other court staff to provide administrative support.
Schedule in-person and remote hearings.
Prepare cases for the next day’s calendar.
Maintain and store court logs.
Review and prepare copies of CDs.
Return exhibits and accept electronic filings.
Scan documents, verify the quality of the scanned images, and enter the documents into the electronic case management system.
Respond to questions about court cases, calendars, and processes from judges, court staff, attorneys, litigants, agencies, and the public.
Provide customer service in person, over the phone, and in writing.
Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Potential for a 5% annual increase.
Eligible for the Public Service Loan Forgiveness program.