Courtroom Clerk

La Paz County•La Paz County, AZ

5h•Onsite

About The Position

The Courtroom Clerk performs varied lead-worker and relatively complex duties supporting courtroom and office services under the direction of the Clerk of the Court. In court, the clerk takes the official record of court activities and supports hearings and trials. In the office, the clerk provides a range of administrative services, including public-counter assistance, case creation and maintenance, data entry, document processing, docketing, and scanning pleadings. The role specializes in courtroom policies and procedures and jury management, and may work at the public counter, in the office, or at another assigned location. The position works with judges, court employees, litigants, attorneys, and members of the public. It requires maintaining accurate court records and case files, coordinating courtroom paperwork and exhibits, managing juror-related records, responding to inquiries, and preparing or assisting with statistical reports. The role requires the ability to work under pressure as program demands and priorities change.

Requirements

High school graduation and useful clerical or office experience related to the assigned area, or an equivalent combination of experience, education, and training that provides the desired knowledge, skills, and abilities.
Pass extensive criminal-background and normal reference checks.
Knowledge of applicable Arizona statutes, rules, administrative orders, policies, and procedures, as well as applicable federal rules and requirements.
Knowledge of La Paz County policies and procedures.
Knowledge of legal terminology and court processes and procedures.
Ability to work under pressure in a dynamic environment with changing program demands and priorities.
Ability to establish and maintain cooperative working relationships with court employees and the public.
Knowledge of record keeping, bookkeeping, case-flow management, jury management, automation, and office operations.
Ability to communicate effectively and produce materials for internal use and public dissemination.
Interpersonal skills for working with a diverse group, including judges, court staff, litigants, attorneys, and the general public.
Knowledge of business English, spelling, and arithmetic.
Ability to operate a personal computer using a variety of software applications and modern office equipment, including a copy machine, fax, and telephone.
Ability to take complex notes of courtroom and related activity by shorthand or another generally accepted professional non-electronic method and transcribe them accurately.
Ability to remain seated for extended periods and perform repetitive hand, wrist, elbow, and shoulder movements for office and computer work.
Visual ability for computer work, and hearing and speech ability for ordinary conversations and group settings.

Responsibilities

Attend court sessions, hearings, and trials.
Review, update, and bring case documents to court.
Call cases and swear in witnesses.
Handle, coordinate, and provide paperwork associated with courtroom activities.
Maintain supplies of in-court forms and documents.
Record court orders, directives, and related information.
Enter data into the official court record or recording system and set and calendar future court activities and events.
Accept and file documents submitted in court.
Respond to questions and inquiries about scheduled court activities, courtroom availability, and related matters.
Control, oversee, and manage exhibits submitted during court proceedings; maintain exhibit records and processes for release.
Maintain, compile, and provide statistical and related records.
Work with and update in-court juror lists and assist with juror-related paperwork.
Assist with case rescheduling and juror excusals or deferrals.
Assist with weekly and monthly records and statistical reports; proofread and edit documents.
Check records and documents for completeness and accuracy for processing or further action.
Assist users of court, department, or division services at the public counter; respond to inquiries in person, by telephone, and in writing, conducting research and coordination as needed.
Verify records and documents for clerical and mathematical accuracy and completeness, and process them for further action.
Create and maintain paper and electronic case files and folders.
Issue required or requested court-ordered forms, processes, and documents.
Perform assigned public-counter, office, data-entry, case-maintenance, document-issuance, docketing, and scanning tasks.