Courtroom Assistant - Classified

Judicial Branch of Arizona in Maricopa County•Mesa, AZ

1d•$21 - $35•Onsite

About The Position

The Courtroom Assistant provides coordination of courtroom proceedings and performs specialized legal clerical support duties for the high-volume, fast-paced operations of a Family Court division. The role interacts with the public and court personnel, prepares and manages the courtroom during proceedings, assists witnesses and attorneys, and supports case processing and court records. The position may be reassigned to other Judicial Branch locations throughout Maricopa County based on departmental needs.

Requirements

High school diploma or GED.
Three years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience demonstrating the required knowledge and abilities.
An equivalent combination of post-secondary education may substitute on a year-for-year basis for experience.
Knowledge of legal research methods and techniques.
Knowledge of court policies, procedures, and operations.
Knowledge of state laws, rules, and regulations.
Ability to communicate professionally and effectively, verbally and in writing, to convey information appropriately for the audience, including giving directives to large groups.
Skill in using Microsoft Outlook, Word, and Excel; iCIS, OnBase, and eFile; a multi-line telephone system; copy and fax machines; and e-courtroom equipment.
Critical thinking and ability to evaluate information to determine an appropriate solution.
Attention to detail when performing work tasks.
Ability to establish and maintain effective working relationships.
Ability to make sound decisions in accordance with regulations, policies, and procedures.
Ability to prioritize and reprioritize tasks based on importance and time sensitivity.
Ability to speak clearly and hear; see nearby details; sit for long periods; stand and walk; use hands to handle or feel objects; reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.
Successful completion of a thorough background and/or fingerprint check is required for employment and continued employment.

Nice To Haves

Bilingual Spanish/English skills.
Experience in a courtroom environment maintaining order and the integrity of the court process.
Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machines, and fax machines.
Experience providing a high level of customer service in a fast-paced environment.

Responsibilities

Interact directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
Prepare the courtroom for hearings, coordinate courtroom actions with the Courtroom Clerk, and manage the courtroom during proceedings while maintaining order and the integrity of the court process.
Assist witnesses and attorneys during proceedings.
Prepare, coordinate, and operate e-courtroom equipment during hearings, including the digital FTR recorder, white noise machine, electronic presentation equipment, and electronic fingerprint equipment; troubleshoot technical issues.
Use the court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain needed information or documents from litigants, call parties into the courtroom, and communicate called cases to the Courtroom Clerk and Judicial Officer.
Prepare court files, distribute the court calendar, review files for missing information and readiness, review motions for accuracy and compliance with procedural rules, and contact parties for missing information.
Assist with case processing, setting hearings, and providing hearing dates during court proceedings.
Enter hearing outcomes and results into iCIS in real time, modify records, and initiate court-ordered actions.
Use court database systems to complete final uploads of documents into the court docket.
Collaborate with other divisions and provide assistance during needs, emergencies, and scheduled assignments.
Provide backup coverage of Judicial Assistant duties at the supervisor's direction.
Assist the Judicial Officer and Judicial Assistant with the calendar and other assignments upon request.
Perform other related duties as assigned.

Benefits

Generous paid time off.
Paid sick leave.
10 paid holidays.
Affordable medical, dental, and vision insurance.
Coverage under one of several State-sponsored retirement pension plans.
Employee assistance program.
Wellness incentives.
Optional life insurance.
Optional disability coverage.
Optional group legal plan.
Optional pet insurance.
Eligible full-time employees may qualify for Public Service Loan Forgiveness if they meet the program's other eligibility criteria.