Courtroom Assistant to Judge Allen

Maricopa County•Phoenix, AZ

About The Position

Judge Glenn Allen seeks a Courtroom Assistant in the Criminal Court Division. The position coordinates courtroom proceedings and performs specialized legal clerical support duties in the high-volume, fast-paced Criminal Court Calendar. The Courtroom Assistant works with the public, jurors, attorneys, court staff, outside agencies, interpreters, sheriff’s deputies, and court security to support hearings and maintain the order and integrity of court proceedings. The role prepares the courtroom and jury room, supports jurors, witnesses, and attorneys, operates and troubleshoots courtroom technology, prepares and reviews case files and calendars, assists with case processing and hearing scheduling, and enters hearing outcomes into the court system. The Courtroom Assistant may also provide backup Judicial Assistant coverage and assist with other assignments. The position may be reassigned to other Judicial Branch locations in Maricopa County based on departmental needs.

Requirements

High school diploma or GED.
Three years of administrative experience, preferably in a court or legal environment.
An equivalent combination of post-secondary education may substitute on a year-for-year basis for experience.
Knowledge of legal research methods and techniques.
Knowledge of court policies, procedures, and operations.
Knowledge of state laws, rules, and regulations.
Ability to communicate professionally and effectively verbally and in writing, adapting information to the audience and providing directives to large groups.
Skill using Microsoft Outlook, Word, and Excel; iCIS; OnBase; eFile; multi-line telephone systems; copy machines; e-courtroom equipment; and fax machines.
Ability to think critically and evaluate information to determine an appropriate solution.
Attention to detail in performing work tasks.
Ability to establish and maintain effective working relationships.
Ability to make sound decisions in accordance with regulations, policies, and procedures.
Ability to prioritize and reprioritize tasks based on importance and time sensitivity.
Ability to communicate clearly, perceive details of nearby objects, and maintain physical positions such as sitting, standing, or walking for extended periods.
Ability to use hands for typing, handling objects, or operating tools, and to reach with hands and arms.
Ability to occasionally move or lift objects weighing up to 20 pounds.

Nice To Haves

Bilingual Spanish/English skills.
Experience in a courtroom environment, including maintaining courtroom order and the integrity of the court process.
Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy machines.

Responsibilities

Interact with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
Prepare the courtroom for hearings, coordinate courtroom actions with the Courtroom Clerk, and manage the courtroom during proceedings to maintain order and the integrity of the court process.
Prepare the jury room, oversee jury panels, escort jurors to and from the courtroom, and tend to jury needs, including answering non-legal questions.
Assist witnesses and attorneys during proceedings, including monitoring exhibits for admission before publishing them to the jury using e-courtroom equipment.
Prepare e-courtroom equipment for hearings, coordinate its use, operate it during hearings, and troubleshoot technical issues.
Use the court system and printed calendar to determine whether case parties are present, obtain additional information or documents from litigants, call parties into the courtroom, and communicate called cases to the Courtroom Clerk and Judicial Officer.
Prepare files for court, distribute the court calendar, review files for missing information and readiness, review motions for accuracy and compliance with procedural rules, and contact parties for missing information.
Assist with case processing, set hearings, and provide hearing dates during proceedings.
Enter hearing outcomes and results into the court system in real time, modify records, and initiate court-ordered actions.
Use court database systems to upload documents to the court docket.
Collaborate with other divisions and provide assistance during emergencies and as scheduled.
Provide backup coverage of Judicial Assistant duties at the direction of the Judicial Officer or court administration.
Assist the Judicial Officer and Judicial Assistant with the calendar and other assignments as requested.
Perform other related duties as assigned.

Benefits

Generous paid time off.
Paid sick leave.
Ten paid holidays.
Affordable medical, dental, and vision insurance.
Coverage by one of several State-sponsored retirement pension plans.
Employee assistance program.
Wellness incentives.
Optional life insurance.
Optional disability coverage.
Optional group legal plan.
Optional pet insurance.
Potential eligibility for Public Service Loan Forgiveness for qualifying full-time employees who meet program requirements.