Court Services Representative

Allen County Indiana•Fort Wayne, IN

2d•Hybrid

About The Position

Under the direction of the Administrator of CHINS, the Court Services Representative is responsible for facilitating, scheduling, and executing essential functions of the Family Relations Division, in particular the intake and resolution of domestic relations, adoption and Children in Need of Services (CHINS) abuse/neglect cases. This position is covered under the Superior Court Employee Handbook. This is an employee-at-will position.

Requirements

High School Diploma or GED with specialized training beyond High School in Paralegal or Criminal Justice Fields and more than one year of court related experience
Ability to pass applicable Indiana Supreme Court and case management certifications in order to use INCite, Odyssey, and Quest Case Management Systems
Familiarity with intake of pleadings and issuance of notices, pleading and certain court orders in order to assist litigants and attorneys with the filing and processing of accurate pleadings
Familiarity with Indiana Code Title 31/CHINS, adoption, paternity, dissolution and child support, as well as court policies and procedures governing domestic relations filings
Understanding of federal, state, and local trial rules and statutes governing CHINS and domestic relations case processing and scheduling
Strong computer skills with the ability to use Microsoft Office and other job related software
Ability to use computer, court recording equipment, copier, scanner, fax and other job related equipment
Familiarity with electronic document production and filing techniques
Ability to type at least 40 WPM

Responsibilities

Receiving pleadings and issuing court orders as authorized by the Judge on domestic relations and adoption cases.
Reviewing adoption cases for accuracy and completeness of paperwork to ensure that files are ready for final hearing.
Entering orders related to cases filed in the Family Relations Division, including findings, notices, letters and related correspondence into statewide software applications.
Conducting abuse and neglect case facilitations in compliance with local trial rules and in coordination with initial and dispositional hearing schedules.
Coordinating Alternative Dispute Resolution services in Domestic Relations cases, including the development and maintenance of the court’s civil arbitration program.
Coordinating self-represented litigant services in Domestic Relations cases, including operational coordination of the court’s self-represented litigant clinic.
Assisting in scheduling dependency/domestic relations and adoption cases for three judicial officers.
Preparing memos, letters, statistical reports and other department correspondence.
Assisting the public, answering telephones and returning calls, performing scheduling tasks, and accessing court case files.
Coordinating the court’s Mental Health Track, Family Court Project and other court improvement programs.
Participating in special events that contribute toward public awareness of and utilization of Court services, including Adoption Day, pro se days, mediation days, CLE training and Conference on Youth.
Performing all other duties as assigned, including overtime as required.